v_banner_4Executive Committee Reports

{moshide hidden [IPA Executive Committee Report 2009]|[IPA Executive Committee Report 2009]}
This year was a transition year for the International Permafrost Association (IPA), after the hugely successful Ninth International Conference on Permafrost, held in 2008 and before the Third European Conference on Permafrost to be held in 2010. The IPA used the time at hand to over-haul some of its internet presence, prepare for the deadlines related to the release of the outcomes of the International Polar Year (IPY), and initiate some new projects and programs that should help to sustain its visibility and relevance for the years to come.
Through a generous partnership with the Arctic Portal (www.arcticportal.org), based in Iceland, the IPA created a brand new website (www.ipa-permafrost.org) that has helped to multiply by ten the number of visits to its pages. The website, based on a modern content management system is capable of handling not only the tasks performed by the former system, but also to dynamically generate content and to provide additional features such as image galleries, video and audio podcasts. In addition, the IPA now provides to the users of this website a mailing list (Permalist) specifically geared at permafrost science and engineering. This mailing list will form the main instrument of communication between the IPA and the members of the community at large.
The IPA also decided to establish a new award, the “IPA Lifetime Achievement Award” to acknowledge the lifetime contribution of individuals for outstanding permafrost science and engineering research. and/or for exceptional contributions to the international permafrost research community. Existing IPA awards were largely focused on young researchers and the IPA felt the need to recognize the contribution of many individuals involved in its activities as well as in permafrost research since its inception in 1983. This award will be made every two years at international and regional permafrost conferences
2009 was also a year of planning for the 2010 International Polar Year Oslo Science Conference. This conference will highlight the results of the International Polar Year as a whole and of the IPA in a specifically designed session chaired by Jerry Brown, former president of the IPA. The IPA has worked hard and will continue to do so to ensure a prominent presence at this conference and confirm the great expectations raised during the IPY. The main outcomes planned to be released in Oslo are the IPA-IPY snapshot which will feature the data results of the IPA-IPY projects (TSP, CAPP, ACCOnet and ANTPAS) as well as the release of a special issue in Permafrost and Periglacial Processes describing the scientific results of these projects. The IPA and the University of Ottawa organized a meeting in October 2009 in Ottawa to plan the release of these products in June 2010.
The IPA has also been busy preparing the next regional and international conferences. The organizers of the Third European Conference on Permafrost, which will be held in Longyearbyen, Svalbard in June 2010 opened the registration process in October for a conference that will surely be of considerable interest to the permafrost community given its range of scientific sessions and unique location. The IPA will hold its council during the conference and plans on introducing several new initiatives that will hopefully set up the organization to tackle the scientific issues arising from the IPY. In parallel, the IPA is planning the next International Conference on Permafrost, that will held in summer 2012 in Tyumen, Russia. The Russian organizers have made some great efforts in securing the venues and infrastructure needed to organize a top level conference in a location prone to insightful field trips. This conference will see the IPA release several products updating its current map and data products.
On the international front, the IPA and its executive committee have been busy working on existing linkages with several other international organizations as well as initiating some new ones with some strategic partners. The IPA decided to enter into a tri-lateral agreement (Memorandum of Understanding) with the International Arctic Science Committee (IASC) and the Scientific Committee of Antarctic Research (SCAR). This formalization of the relationship between the three organizations came as a logical follow-up to the growing number of activities shared by the three organizations. Throughout the past years and in particular during the IPY, the IPA contributed to the Sustaining Arctic Observing Networks (SAON) initiative, itself coordinated by IASC, and provided several contributions to the Snow Water Ice and Permafrost (SWIPA) upcoming assessment of the Arctic Council, also coordinated by IASC. The IPA is now envisioning to contribute in a similar manner to the pan-Antarctic observing effort of SCAR. The IPA also strengthened its partnership with the World Meteorological Organization (WMO) through its involvement in the Climate and Cryosphere (CliC) project, the upcoming Global Cryosphere Watch (GCW) and most importantly through its involvement in the high profile WMO Executive Committee Panel of Experts on. Polar Observations, Research and Services (EC-PORS). The IPA is now working hard on integrating the process linked to the involvement in these many organizations in order to streamline the reporting and data management workload associated with it.
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{moshide hidden [IPA Executive Committee Report 2008]|[IPA Executive Committee Report 2008]}This year was highlighted by the occurrence of the Ninth International Conference on Permafrost (NICOP) and the continuation of the IPA participation in the International Polar Year (IPY). The IPA Council, the Executive Committee and Working Parties met during the NICOP. The following pages of Frozen Ground contain reports of these activities.

From June 29 to July 3, 2008 approximately 700 participants representing 31 countries convened at the University of Alaska Fairbanks (UAF) for the NICOP. NICOP marked the 25th anniversary of the formation of the International Permafrost Association and the Fourth ICOP (1983), both having taken place at the UAF. A special 40-page publication commemorating the 25th anniversary was prepared and distributed, and a limited number of CDs containing over 200 photographs of participants from past conferences were presented and distributed at a special anniversary lunch that was attended by 200 invited guests. The structure of the conference attempted to follow in the footsteps of previous conferences with a blend of activities from plenary and technical sessions to short courses (3), extended and local field trips (25 or more), workshops (5) and evening social activities. There were five plenary sessions (20 presentations), 40 concurrent oral sessions (approximately 200 presentations), and three, all-day poster sessions (306 posters formally scheduled) were presented over the five days. Publications included a two-volume set of 358 papers (2140 pages), an enclosed CD-ROM of the papers, and a volume of 184 extended abstracts and IPA reports (372 pages). A DVD containing papers of all nine proceedings was produced and distributed to all delegates. A special issue of the journal Permafrost and Periglacial Processes (PPP) was produced and distributed at NICOP. It contained eight summary papers, several of which were the topic of plenary reports.

Approximately 160 young investigators participated in the conference; of these, 77 received financial support for attendance at NICOP. The organising committees, editorial staff, and local workers are congratulated for organising this highly successful and informative conference.

The Council approved activities for nine working groups and several subgroups; two task forces and two standing committees. Working Groups (WG) were requested to undertake specific objectives and to have their progress reviewed at the next Council meeting in 2010. The Task Forces on remote sensing and subglacial permafrost are to assess the needs for future activities. The revised scope of the Engineering WG includes joint activities with the International Association of Engineering Geology and the Environment. Other international cooperation continues with the International Geographical Union (periglacial), the Climate and Cryosphere (CLiC), the International Association of Cryospheric Sciences (mountain hazards), the International Union of Soil Science (Cryosol), and the Scientific Committee for Antarctic Research (soils and periglacial).

The Council approved membership of Portugal and Romania as new IPA members, and elected the new Executive Committee for the period 2008–2012 (see memberships on inside front cover). Eight resolutions were approved related to international activities and specifically to the International Polar Year  (IPY) activities (TSP, ANTPAS, ACCOnet and CAPP) and plans for the 2007-2010 permafrost snapshot under the coordination of the Standing Committee for Data Information and Communication. Other cooperative projects include the involvement of the IPA in global observing initiatives through GTN-P and CALM (contributions to GTOS and GCOS) and in developing the Sustaining Arctic Observing Networks (SAON). The Council granted the Permafrost Young Researchers Network (PYRN) permanent observer status on the Council. PYRN currently has 620 members in 43 countries.

The Council approved the invitation from the Russia to convene the 10th International Conference on Permafrost (TICOP) in Tyumen, West Siberia, in early summer 2012. The newly appointed IPA International Advisory Committee for ICOP will work closely with the Russian organizers. The Council approved the Third Regional European Conference (EUCOP III) to be held on Svalbard in June 2010 following the Oslo IPY Open Science Conference.

The Secretariat, which was hosted for ten years by Norway and Denmark under the leadership of Dr. Hanne Christiansen will now be hosted by the Alfred Wegener Institute for Polar and Marine Research in Potsdam, Germany. The new Secretariat will be lead by Dr. Hugues Lantuit.

The next four years will be busy times for the IPA and its memberships, both for national representatives and individuals. The number of professional conferences and other activities continue to increase. We will rely on members of the Working Parties to represent the IPA, to participate in appropriate meetings, and to help plan ahead for the 2012 permafrost conference. The new Executive Committee will be looking ahead to develop mechanisms to make IPA an even more effective international organisation.

Finally, the new Executive Committee, on behalf of the IPA, extends its appreciation to those past members for their exceptional service over the years: President Jerry Brown, Vice Presidents Charles Harris and Georgy Perlshstein, and Members Don Hayley and Zhu Yuanlin.
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{moshide hidden [IPA Executive Committee Report 2007]|[IPA Executive Committee Report 2007]}This year was highlighted by the formal beginning of the International Polar Year and the IPA participation. IPA was officially represented at the IPY opening in Paris on March 1 by the Permafrost Young Researchers Network (PYRN). Norway celebrated its opening in Oslo and on Svalbard. Several IPA participants joined the Arctic Science Summit Week in Hanover, New Hampshire, in March. The annual Russian permafrost conference in Salekhard was an IPY event as were the Iberian conference in Guarda, Spain, and the Polish meeting in Svalbard. The four IPA coordinated IPY permafrost projects are underway. The PYRN has over 400 members in 35 countries, two field courses were held in Siberia this summer, the PYRN-TSP was launched, and a permafrost methods workshop was held for young researchers in St. Petersburg, Russia, in early December (see PYRN report for details).

A workshop on Antarctic permafrost, data and mapping was convened as part of the International Symposium on Antarctic Earth Sciences in August. Members of the cold regions engineering community attended the ISCORD conference in Tampere, Finland, in September. In October, IPA participated in the Second CLiC Asian Cryosphere Conference in Lanzhou, China. In November, IPA was represented at the Stockholm workshop on Sustaining Arctic Observing Networks (SAON). Numerous other national and regional meetings included IPY permafrost sessions (AGU, EGU).

This issue of Frozen Ground does not include the annual reports from Committees and Working Groups (WG). An editorial on the importance of the IPY-IPA data legacy is presented herein. The WG will prepare five-year reports for the June 2008 Council review and their publication in the Ninth International Conference on Permafrost (NICOP) documents. During this past year, an evaluation of WG activities was conducted by a three person, ad hoc review group consisting of Roger Barry (chair), Eduard Koster and Kaare Flaate. The evaluation indicates most WG are active and productive. There was a consensus that most goals and objectives were too board and that future activities should be more focused. Also recommended was the need to re-establish an oversight process to insure progress and coordination. Liaison with other international organizations was well recognized and encouraged.

New initiatives this year were under taken with the International Association for Engineering Geology and the Environment (IAEG) and the International Union for Quaternary Research (INQUA). These on-going and future activities will be reviewed  at the Council meetings during NICOP. New working group activities for 2008-2012 are welcome.

Members of the Executive Committee met in Salekhard in June and San Francisco in December. At the latter meeting we reviewed plans for NICOP with the U. S. organizers, discussed actions for the Council meetings in Fairbanks, and reviewed and prepared the slate of nominees for the election of a new Executive Committee. The Council will meet on June 28, 2008, in open session. Working Party co-chairs and members and representatives of international organizations are invited to join the Council meeting; the agenda will be posted on the IPA and NICOP webs. We note the departure of Dr. Angelique Prick from the IPA Secretariat where she performed in an outstanding manner since 2005; her presence will be greatly missed. Angelique’s’ replacement, is Dr. Herman Farbrot.

Planning for the NICOP is well advanced. Based on the approximate 600 abstracts that were submitted from 30 countries, over 400 papers are in final review for publication in the printed Proceedings. Additional extended abstracts will be published in NICOP documents. Daily plenary sessions will highlight recent advances in permafrost science and engineering. Planning for pre- and post-conference field trips is nearing completion (see the NICOP web for pre-conference registration). Several special events recognizing the 25th anniversary of IPA. are planned. The June IPY international science day events will take place during the NICOP period under the theme “Land and Life”. Permafrost will be well-represented by many NICOP and PRYN activities. Other events include an IPY Forum and several PYRN social and technical activities. We look forward to seeing many readers of Frozen Ground in Fairbanks.

In addition to NICOP, summer 2008 will be an extremely busy period for other conferences and field courses and research. The annual Russian geocryology conference in Pushchino in April and the Forum for Young Scientists in Yakutsk in August will honour the 100th anniversary of Academician P.I. Melnikov. The SCAR-IASC conference is in early July in St. Petersburg, Russia. In August, IPA representatives will participate in the International Geological Congress in Oslo and the International Geographical Congress in Tunis.

Finally, the Executive Committee notes with great sadness the passing of A.L. Washburn, a close colleague and world authority on geocryology.
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{moshide hidden [IPA Executive Committee Report 2006]|[IPA Executive Committee Report 2006]}A major highlight of the year was the Asian Conference on Permafrost (ACOP) held in Lanzhou, China, with field excursions on and across the Qinghai-Tibet Plateau. A total of 262 participants from 17 countries including 100 non-Chinese attended the Conference. A pre-conference workshop on classification and mapping of Asian permafrost helped clarify approaches to distribution issues and the assessment of recent and predicted changes. Details are reported elsewhere, but suffice to say the combined conference, field excursions, and workshop provide new insights into research and engineering problems and opportunities in this region of Planet Earth. Three monetary awards were given to young researchers for best presentations.

Major activities throughout the year focused on planning the IPA involvement in the International Polar Year. As previously reported, IPA is providing the coordination for four approved cross-cutting activities that total more than 60 individual projects. A planning meeting to develop a coordinated implementation plan was held in Copenhagen in March. The draft plan, with its components for thermal state of permafrost, arctic coastal processes, carbon pools sequested in soils and permafrost, and Antarctic soils, permafrost and periglacial, is undergoing final revisions and depends in part on funding by national programmes for specific projects. Our outreach activities focus on a compilation of International University Courses on Permafrost (IUCP). To date, 124 courses within the science and engineering disciplines and organized for 2007 to 2009 in both hemispheres have been identified in 17 countries. Details are available on our webpag.

IPA and its working groups participated in a number of international conferences; The Arctic Science Summit Week in Copenhagen, the European Geosciences Union meeting in Vienna, the annual Russian permafrost conference in Tyumen in southern Siberia, the SCAR Science Conference in Hobart, Australia, the World Congress of Soil Science in Philadelphia, PA, the IGU Regional Conference in Brisbane, Australia, the First Asia CliC Symposium in Yokohama, Japan, the International Conference on Cold Regions Engineering in Orono, Maine, the International Symposium on Cryospheric Indicators of Climate Change in Cambridge, England, and a planning workshop on the International Conference on Arctic Research Planning (ICARP II) in Potsdam. Members of the Antarctic, Cryosol, and Periglacial Working Groups convened sessions and met at the SCAR, Soil Science, and IGU conferences, respectively.

The IPA Council approved, by mail ballot, a number of changes to the Constitution. These include (1) changes in the nomination and election process for officers and (2) the frequency of international conferences to once every four years with approved regional conferences in the intervening period. These changes will start to be implemented for the 2008 Council meeting in Fairbanks.

Members of the Executive Committee met during the conference in Tyumen and approved a plan to review activities of the working groups prior to the 2008 Council meeting The EC met again at the American Geophysical Union Fall Meeting in San Francisco and reviewed planning for the NICOP with members of the international advisory and U.S. organizing committees.

The coming year promises to be even more busy with a number of international conferences including the annual Russian permafrost conference to be held in Salekhard, northwest Siberia in June (see Planning Calendar). Preparation for NICOP will be well underway with abstracts due starting in early summer and manuscripts of approved abstracts due in early Fall. A second NICOP circular will appear on websites and in the mail in early 2007. It will have details on abstract submission, and estimated costs of field trips.
Many permafrost colleagues attended the 90th birthday celebration for J. Ross Mackay at the University of British Columbia in February, It was a memorable event for Ross and his students and colleagues. Finally, we welcome as an interim member of the Executive Committee, Ma Wei, who replaces Zhu Yuanlin who recently resigned for personal reasons.
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{moshide hidden [IPA Executive Committee Report 2005]|[IPA Executive Committee Report 2005]}

A number of notable activities took place this past year. The Second European Conference on Permafrost was held in Potsdam and included meetings of the IPA Council and the Executive Committee. In addition to discussing future changes to the Constitution, the Council approved the new membership category of Associate Member. Portugal has become the first Associate Member, and congratulations to New Zealand for becoming a new Adhering Member.

Members of our international community participated in conferences including: the International Conference on Periglacial Geomorphology; the Arctic Science Summit Week; the First CliC Conference; three conferences in Russia (the International Pushchino Conference, the Third Russian Conference on Geocryology; the International Conference on Cryopedology); the Sixth International Conference on Geomorphology (IAG); the Second International Conference on Arctic Research Planning, the Fifth International Conference on Gas Hydrates; and the annual AGU and EGU meetings.

Planning for the International Polar Year (2007-2008) resulted in acceptance by the IPY Joint Committee of three coordinated permafrost projects on thermal state, the Antarctic, and coastal. Representatives of many of these projects met in Copenhagen in November to develop plans for field activities, outreach, education and data management. Included were discussions of our new carbon project and participation in the International Year of Planet Earth. One IPY-IPA legacy will be to encourage the development of the next generation of permafrost researchers. The Permafrost Young Researchers Network (PYRN) is in its early development stage and it plans to encourage communications and collaborations among undergraduates and graduate students, post docs and other younger researchers and educators.

Plans for the first Asian Conference on Permafrost in Lanzhou, China, in August 2006 are well advanced. We encourage multi-disciplinary participation in the conference and field excursion. Although the abstract deadline is January 30, contact the organizers for the latest information and possible late participation (www.casnw.net/permafrost/home.html).

The coming year will be busy and critical to the future of the IPA. In addition to the conference in China, we plan to participate in other international conferences including the annual conference in Russia (Tyumen), the international soil congress, and the international cold regions specialty and glaciological conferences (see calendar for permafrost-related meetings). The IPA Council is considering changing the frequency of its international conference from every five to four years with at least one official regional conference during the interim period. The method of electing the Executive Committee is also under consideration as is the rotation of its officers (see summaries of Council meetings). Coordination and collaboration of activities with other international unions and societies are continuing, including those with IUGS, IGU, CliC, IPY and the recently formed IUGG Commission on Cryospheric Sciences.

As announced earlier the Research Council of Norway awarded a grant to UNIS that enabled the employment of a half-time position in the Secretariat. Angélique Prick occupies the position and is responsible for preparing Frozen Ground, among other duties. Hanne Christiansen continues her role of overall management of the Secretariat and is taking a lead in the IPY permafrost education and outreach activities with the University of the Arctic. The IUGS is supporting our initial efforts for planning the IPY and Planet Earth activities.

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{moshide hidden [IPA Executive Committee Report 2004]|[IPA Executive Committee Report 2004]}

The past year has been a busy one for the IPA. Major permafrost conferences were held in Tyumen , Russia , in celebration of the 60th anniversary of the Tyumen Region, and in Lanzhou , China , on permafrost engineering. IPA participated in the Arctic Science Summit Week (ASSW) and the Arctic Climate Impact Assessment (ACIA) meetings in Reykjavik, Iceland; the Scientific Committee on Antarctic Research (SCAR) Science Conference in Bremen, Germany; the 30th International Geographical Congress in Glasgow, Scotland; and the 32nd International Geological Congress in Florence, Italy, among other meetings, including the European Geosciences Union, American Geophysical Union, American Society of Civil Engineers, and the Canadian Geotechnical Society. Members of the Executive Committee met in Moscow and Tyumen in May and again in December in San Francisco .

The IPA and the International Geographical Union renewed its Agreement of Cooperation during the Glasgow Congress. The agreement provides for cooperation with the new IGU Commission on Cold Region Environments and the exchange of IPA and Commission newsletters. As a result of the agreement IPA remains an affiliated member of the IGU. A new Memorandum of Understanding was developed and signed between IPA and the Climate and Cryosphere (CliC) programme of the World Climate Research Programme. Both agreements are consistent with the 2003 IPA Council resolution to increase international cooperation. Several other cooperative activities are under discussion including those related to the Global Carbon Project (GCP), the newly designated IUGG Commission for the Cryospheric Sciences (CCS), and renewed cooperation with the International Quaternary Association (INQUA).

During the past year considerable effort was devoted to developing a project to commemorate the 125th anniversary of the International Polar Year. The project “Thermal State of Permafrost (TSP)” proposes to obtain a “snapshot” of permafrost temperatures throughout Planet Earth during the period 2007–2008. A planning proposal was submitted to our parent organisation, the International Union of Geological Sciences (IUGS). The TSP project compliments the existing Global Terrestrial Network for Permafrost (GTN-P).

All ten Working Groups, five of which were newly designated in 2003, initiated activities for the 2003–2008 period. This year marked the culmination of planning for a joint SCAR-IPA activity in the Antarctic with the formation of a SCAR Expert Group (see Antarctic WG report for details).The new WG on Glacier and Permafrost Hazards in High Mountains, a joint activity with the International Commission on Snow and Ice (ICSI), organised an EGU session and planned future international activities. The Cryosol WG, a joint activity with the International Union of Soil Science, held several meetings and was responsible for publication this year of the 726-page book Cryosols: Permafrost-affected Soils. The Permafrost and Climate WG participated in a jointly organised CliC workshop in Fairbanks on Spatial Modelling. The PACE 21 Field Workshop took place in Svalbard . The Coastal and Offshore WG participated in the 5th International Workshop on Arctic Coastal Dynamics at McGill University ; ACD is a joint project with the International Arctic Science Committee and the IGBP LOICZ. Several cochairs of Working Parties participated in the ACIA Conference in Reykjavik .

The final report of the 8th ICOP was completed by the Swiss Organising Committee, and contains the conference report of the IPA International Advisory Committee. The three-member task force on proposed organizational changes submitted its report to the Executive Committee. Based on these findings the Executive Committee prepared recommendations to the Council for modifications in nominations, elections and membership categories. The Executive Committee prepared a draft Long Range Plan (2005–2013). The Council will meet in Potsdam in June 2005 to consider these recommendations and the Plan.

Planning for future IPA conferences is underway in the U.S, Germany , Russia , and China : Ninth International Conference on Permafrost (NICOP), Fairbanks , Alaska , in June 2008; the Second European Conference on Permafrost, Potsdam , in June 2005, the Fourth International Conference on Cryopedology, Arkhangelsk in August 2005, and the proposed Regional Permafrost Conference in Lanzhou , in September 2006. Representatives of IPA will participate in the CLiC Science Conference and ASSW in China in April 2005, in several permafrost conferences in Russia in 2005, in the Second International Conference on Arctic Research Planning (ICARP II) in Copenhagen, Denmark, in November 2005, in the 18th World Congress of Soil Science in Philadelphia, U.S.A., in July 2006, and in the XVII INQUA Congress in Australia in August 2007. The 33rd International Geological Congress will be held in Oslo , Norway , in August 2008 with excursions to the Arctic . IPA proposes to work closely with the IGC/IUGS organisers and to link NICOP and current projects to the IGC programme.

The IPA Secretariat, based at the University Centre in Svalbard (UNIS), has received funding from the Norwegian Research Council to provide administrative support for IPA activities. We extend our appreciation to Ole Humlum, University of Olso , for designing and maintaining the new IPA web site. This issue of Frozen Ground starts with a series of short lead articles that presents current progress and prospects for selective future activities.

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{moshide hidden [IPA Executive Committee Report 2003]|[IPA Executive Committee Report 2003]}

This year was dominated by final preparations for, and participation in, the 8th International Conference on Permafrost in Zurich , Switzerland , July 21–25, 2003 . The IPA Council, the Executive Committee and Working Parties met during the Conference. The following pages of Frozen Ground contain reports of these activities.

Approximately 300 representatives from 24 countries participated in the Conference. A total of 230 papers were published in a two-volume set, and an additional 97 extended abstracts were available for poster presentations. The final sessions of the conference included summaries by a group of rapporteurs. Pre- and post-Conference field trips took place in the Alps and in Svalbard. Reports of working parties were published in the 142-page extended abstract and pro­gramme volume. The organising committees, editorial staff, and local workers are congratulated for organ­ising this highly successful and informative conference. The new Interna­tional Advisory Committee provided constructive advice to the organisers. Available at the conference was the new CD version of CAPS 2.0: Circum­polar Active-Layer Permafrost System produced by and available from the U.S. National Snow and Ice Data Center (see p. 42).

The Council approved activities for 10 working groups; five working groups were renewed for a second, five-year terms, and the others are based on previous work of task forces and new initiatives for the Antarctic and astrobiology. The new, joint working group on glacier and permafrost hazards in high mountains is organised with the International Commission on Snow and Ice (ICSI). Other working groups are already jointly sponsored with the International Geographical Union (Periglacial) and the International Union of Soil Science (Cryosol). The new Antarctic WG is proposed as a joint activity with the Scientific Committee for Antarctic Research (SCAR). Individuals are urged to participate in the activities of the working groups (contact the co-chairs and see p. 17 for more details).

The Council approved membership of Iceland as its 24th member, and elected the new Executive Committee for the period 2003–2008 (see memberships on inside front cover). Two resolutions were approved related to planning and coordination of international activities, and permafrost responses to climate changes (p. 21). The Council approved the invitation from the University of Alaska to convene the 9th International Conference on Permafrost in Fairbanks, Alaska, in early summer 2008.

Interim permafrost meetings are planned for Tyumen, Russia, in May 2004 to celebrate the 60th anniversary of the Tyumen Region, the 2nd European Permafrost Conference, and a regional conference in China in 2006 and a field excursion to highlight the construction of the Qinghai-Tibet railroad.

Other cooperative projects include the Arctic Coastal Dynamics Project with the International Arctic Science Committee (ISAC) and GTN-P and CALM with the World Meteorological Organisation, and a proposed initiative for the International Polar Year (IPY).

A three-person fact-finding task force was approved by the Council to conduct a survey of the current constitutional issues and concerns raised by Members, and to make inquiries as to how other national and international organisations deal with questions of voting, membership fees, rotation of offi­cers, and other organisational questions. Mem­bers are Brian Moorman (Chair, Canada), Eduard Koster (The Netherlands), and H.J. Walker (U.S.A.). The results of the survey will be considered as part of a long-term Stra­tegic Plan.

The next five years will be very busy times for the IPA and its memberships, both for national representatives and individuals. The number of professional conferences and other activities continue to increase. We will rely on members of the Working Parties to represent the IPA, to participate in appropriate meetings, and to help plan ahead for the 2008 permafrost conference. The Executive Committee will be looking ahead to develop mechanisms to make IPA an even more effective international organisation.

Finally, the new Executive Committee, on behalf of the IPA, extends its appreciation to those past members for their exceptional service over the years: President Hugh French, Vice Presidents Wilfried Haeberli and Felix Are, and Member Truls Mølmann.

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{moshide hidden [IPA Executive Committee Report 2002]|[IPA Executive Committee Report 2002]}All members of the Executive and the Secretariat met in Arundel , U.K. , in early November. We reviewed the status of planning for the Zurich conference, the report of the Nominations Committee, the current and future budget requirements, the status of Working Parties, and discussed possible changes to the constitution and a variety of international activities. Several of these items are reported elsewhere in this issue of Frozen Ground.

Vice-President Wilfried Haeberli reported upon preparations for the 8th International Conference on Permafrost. Over 200 papers are expected to be published in the proceedings. The Final Circular will be distributed by the end of 2002, with on-line registration and details posted on the conference website. The Swiss Organizing Committee has developed a programme of travel assistance (see website). The newly formed International Advisory Committee, chaired by former Vice-President Kaare Flaate, has been providing guidance to the conference organizers.

Funding constraints continue to limit the activities of the Association. However, the EC is pleased to note that most Adhering Bodies are continuing to provide their annual contribution on a regular basis. Truls Mølman has been investigating new funding sources for support of the Secretariat. We agreed to provide travel expenses for those Council Members who require support for the Zurich conference, and to continue support for preparing and printing Frozen Ground.

The IPA Secretariat, under the direction of Hanne H. Christiansen, is in its new location at the University Courses on Svalbard , and continued to operate smoothly and efficiently throughout the year.

Formal requests to host the 9th ICOP in 2008 were received from the Chinese Academy of Sciences ( Lanzhou ) and the University of Fairbanks-Alaska. A decision will be made at the Council meeting in Zurich . Vice-President Zhu Yuanlin reported on the progress to complete the railroad across the Qinghai-Xizang Plateau by 2006-2007. Jerry Brown reported upon a number of Association projects including ACD, GGD and the CAPS CD, GTN-P, and CALM, and the status of Working Parties (see following reports for details). It is noted that permafrost is represented in two climate assessments: the IPCC and the Arctic Climate Impact Assessment (ACIA).

During the past year EC members and other IPA leaders have been engaged in discussions with several related international organizations concerning future activities. An informal joint Task Force was established to address common scientific interests between the IPA and the International Commission on Snow and Ice (ICSI). As a result of several IPA initiatives with the Scientific Committee on Antarctic Research (SCAR), IPA is now identified in two Antarctic activities: the Regional Sensitivity to Climate Change and the newly formed Permafrost Action Group. Our permafrost interests are included in the World Research Climate Programme on Climate and Cryosphere (CliC). Finally, Dr Peter Bobrowski, IUGS Vice-President, was designated as the official liaison between IPA and the International Union of Geological Sciences (see details in following reports).

We are looking forward to the conference and the Council meetings in Zurich and to learning of new advances in permafrost science and engineering. For those who cannot attend we will make a special effort to disseminate information on web sites and in the next issue of Frozen Ground.

The Executive Committee notes with great sadness the passing of two distinguished colleagues: Nikolai Grave ( Russia ) and Duwayne Anderson ( USA ).

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{moshide hidden [IPA Executive Committee Report 2001]|[IPA Executive Committee Report 2001]}The past year has been one of the most active in the history of the International Permafrost Association. Committees, working groups and task forces organized and participated in workshops, symposia, conferences and field trips. Several international cooperative projects, monitoring programmes and climate assessment activities continued. The Executive Committee and the newly formed International Conference Advisory Committee met in Rome . Highlights of the year 2001 activities are summarized below. Details are presented in the following pages.

The First European Conference on Permafrost was convened in Rome in March with over 120 attendees from Europe , Russia , North and South Americ a , Japan , China and South Africa . Major emphasis of the conference was on initial results of the Permafrost and Climate Change in Europe (PACE) programme and mountain permafrost. The task forces on Permafrost Creep and Mapping and modelling organised several sessions. Special issues of Permafrost and Periglacial Processes and the Norwegian Journal of Geography published a series of conference papers. The working groups on the Southern Hemisphere and the Coastal and Offshore Permafrost organized special sessions.

The six members of the Executive Committee met in open session during the Rome conference and reviewed activities, budgets, plans for the 8th International Conference on Permafrost (ICOP) in 2003, and appointed the nominating committee for the next election. The International Conference Advisory Committee held its first meeting with members of the organizing committee of the 8th ICOP. The first circular was distributed and over 400 abstracts were received.

Several members of Arctic Coastal Dynamics (ACD) Steering Group attended the Arctic Summit Week in April in Iqaluit , Canada . Plans for the ACD were presented there to the International Arctic Science Committee (IASC). The IASC approved funding for a second workshop that was held in Potsdam in November.

The Third International Conference on Cryopedology was held in Copenhagen in August and was coorganized by the Cryosol Working Group. Major themes of the conference were devoted to soil carbon stocks and fluxes and feedback mechanisms important in regional and global climate change. The new circumarctic soils map and soil database were displayed and demonstrated. During the Conference, Iceland indicated its intention to join IPA.

The first major international meeting of permafrost specialists took place in Mongolia in September 2001. Approximately 50 attendees from Mongolia and Argentina , China , Japan , Kazakhstan , North America , Norway , and Russia took part in the formal symposium and two days of local field trips. A small group visited permafrost regions of northcentral Mongolia . The Asian participants agreed to develop a revised permafrost map of Central Asia .

The Working Group on Periglacial Processes and Environments organized several sessions and a post conference field trip in association with the Fifth International Conference on Geomorphology held in Japan in August and September. The Southern Hemisphere Working Group met during the IGC conference. Members of the Working Group on Permafrost Engineering met at several national and international conferences in Pushchino and Moscow , Russia , and Canada . Members of several working groups are participating in the preparation of the infrastructure report for the first Arctic Climate Impact Assessment (ACIA).

The Standing Committee on Data, Information and Communications began coordination for production of the second CD ROM on Circumpolar Active-layer Permafrost System (CAPS). Initial results and site documentation of the Circumpolar Active Layer Monitoring (CALM) programme involving its 15 participating countries were prepared for publication in an issue of Polar Geography. The cochairs of the Working Group on Global Change and Climate completed work on the Arctic and Antarctic chapter of the Third Asessment Report (TAR) of the Intergovernmental Panel on Climate Change (IPCC).

Calendar year 2002 will focus on the preparations for the 8th International Conference on Permafrost, including the review of manuscripts and camera copy of accepted papers, preparing for the IPA Executive Committee and Council meetings, and continuing activities of working parties. Preparation of the CAPS CD will be continue.

The IPA Secretariat will move to its new location at the University Course on Svalbard , UNIS, starting in February 2002, but will still be run by Hanne H. Christiansen.

The Executive Committee extends its appreciation to the Institute of Geography , University of Copenhagen , Denmark for hosting the Secretariat since 1999. The Executive Committee notes, with deep regret, the passing of Arturo Corte, former Argentinean member of the Council and pioneer in periglacial research.

{/moshide}

{moshide hidden [IPA Executive Committee Report 2000]|[IPA Executive Committee Report 2000]}{/moshide}

{moshide hidden [IPA Executive Committee Report 1999]|[IPA Executive Committee Report 1999]}

Since the Yellowknife conference there has been a change in the operational style of the Association, with an enlarged Executive Committee and a change from a Secretary General to an International Secretariat. An International Advisory Committee has also been appointed, and the financial situation of the Association has been assessed in the light of these administrative changes. The last 18 months has also seen activities by the Working Groups and Task Forces established in Yellowknife . These are reported upon elsewhere in this issue of Frozen Ground.

The new IPA Secretariat is now formally located in Denmark and is operated by Dr. Hanne H. Christiansen. The Commission for Scientific Research in Greenland and the Institute of Geography , University of Copenhagen , are jointly funding the Secretariat for the first year, and we are hopeful that this support will continue in the future. The Secretariat is housed in the Institute of Geography , University of Copenhagen .

The first meeting of the new Executive Committee took place in Copenhagen , Denmark , April 26-27, 1999 . It was agreed that the Secretary should be a member of the Standing Committee for Data, Information and Communication. The Secretary will also be responsible for the collection of reports and news, and, in association with the President, will oversee the editing and production of Frozen Ground. Because of its important role within the Association, the Executive Committee wishes to retain the style and format of previous issues as far as possible. However, budgetary constraints will limit Frozen Ground to publication only once a year. In 1999, publication was be partially supported by Danish sources.

The annual income of the Association is approximately $12000.00 ( US ). Nearly all adhering bodies are paying dues at their respective levels. It is anticipated that approximately 80% of annual revenues will be allocated each year. The funding of Working Groups, Task Forces and the Standing Committee will be for specific purposes, including covering communication. Support for the Secretariat, production of Frozen Ground and travel support for young scientists for the 2003 International Permafrost Conference are given high priority. Working Groups, Task Forces and the Standing Committees are requested to seek funding from international or regional funding sources in the first instance. In response to requests from various working parties, approximately $4000 was allocated in 1999.

Vice-President Wilfried Haeberli reported upon plans for the 2003 conference; a steering committee has been formulated with representatives from the Swiss Academy of Sciences, the Federal Institute for Technology (ETH), and the Swiss Coordinating group on Permafrost. An International Advisory Committee has been appointed to liaise with the Swiss Organizing Committee for the next international conference. Its role will be to provide a 'corporate memory', to ensure that there is continuity and uniformity to the international permafrost conferences.

Following information supplied by Jerry Brown, the Executive Committee approved plans for the development of an International Permafrost Monitoring Network Service (IPMNS) as part of the Global Terrestrial Network - Permafrost (GTNet-P). The aim is to develop a network of reporting sites in conjunction with the Global Climate Observatory System (GCOS). It was decided to hold an open Executive Committee meeting in 2001, either in association with the First European Permafrost Conference, in Rome , March 2001, or at the Fifth International Association of Geomorphology Conference, in Tokyo , August 2001. An IPA-sponsored visit to Mongolia is being considered in context with the IAG meeting, and collaborative links between China , Mongolia , Kazakstan and Russia are being encouraged. The next formal meeting of the IPA Council will take place in 2003 at the VIIIICOP in Switzerland .

Following the Executive meeting, President French met briefly with the Dean of the Faculty of Science, Henrik Jeppesen, the Head of the Department of Geography, Bjarne H. Jakobsen, and the Vice-Chair of the Commission for Scientific Research in Greenland, Hans Ammendrup, to thank them for their support for the establishment of the IPA Secretariat in Denmark. Members of the Executive Committee also met with the Danish national IPA contact, Sven Berthelsen, President of the Danish Society for Arctic Technology.

The Executive Committee records with great sadness the passing of several distinguished colleagues during the past year. These include G. Hank Johnston ( Canada ), Anders Rapp ( Sweden ), Alfred Jahn ( Poland ) and Troy L. Péwé ( USA ).

{/moshide}

{moshide hidden [IPA Executive Committee Report 1998]|[IPA Executive Committee Report 1998]}

Essentially all activities this year focused on preparation for and participation in the Seventh International Conference on Permafrost held in Yellowknife, Canada, 23–27 June 1998. The IPA Council, Executive Committee and Working Groups met during the Conference. As a cost saving measure, the June 1998 issue of Frozen Ground has been consolidated with the December issue. The following reports summarize many of the results of the Yellowknife meetings and activities of the Adhering Bodies for the past year or more.

Approximately 275 attendees from 25 countries participated in the Conference, the pre- and post- Conference field trips to the Mackenzie Valley, northern Quebec, and the BHP diamond mine, and local excursions. Twenty-three paper sessions and two poster sessions resulted in over 150 presentations. A total of 248 abstracts of published papers and posters were published in the program book and can be viewed on the IPA Web site. IPA Working Group and Secretary General reports covering the activities of the past 5 to 10 years were also published in the program book and appear on the site. The final proceedings volume published by Laval University contains 188 papers.

Several other publications were released during the Conference, including the 12-language glossary of permafrost and ground-ice terms and the CD-ROM on the Circumpolar Active-Layer Permafrost System (CAPS). CAPS contained the digital version of the IPA permafrost map (see inside back cover for map unit statistics). Meetings of par-ticipants in the Circumpolar Active-Layer Monitoring (CALM) and Permafrost and Climate in Europe (PACE) programs were convened during the Conference.

Major changes to the IPA Constitution were reviewed and approved, including expansion of the Executive Committee from four to six members. A new Executive Committee was elected (see inside front cover) and the position of Secretary General replaced with an international Secretariat. At least 65 individuals attended the Council and Executive Committee meetings.

Recognizing the importance of data and information activities, the existing Working Group was reestablished as a permanent Standing Committee. Two new Working Groups on Coastal and Offshore Permafrost and the Southern Hemisphere were established. Three Task Forces on rock glacier dynamics, mapping mountain permafrost, and isotope geochemistry were established for a period of 2–3 years to assess current status and plan future activities. Rules governing Working Groups and Task Forces were revised, with WGs no longer limited to eight members.

Two resolutions were passed concerning global monitoring of permafrost and the active layer and their relationship to other international programs, including WMO, WCRP, GCOS and SCAR. Organizations and programs were identified for liaison with IPA Committees, Working Groups and Task Forces.

IPA representatives plan to participate in three forthcoming international conferences: the 25th International Quaternary Association (INQUA) Congress in Durban, South Africa (August 1999); the 31st International Geological Congress in Rio de Janeiro, Brazil (August 2000); and the 3rd International Conference on Cryogenic Soils in Copenhagen, Denmark (August 2001). Our readers are encouraged to participate in these and other related international conferences. Several Working Groups and Task Forces have provisional plans for meetings, including Engineering in Svalbard (2000) and Mountain Permafrost in Mongolia (2001).

The new Executive Committee plans to meet early in 1999 to assist in the implementation of the new Secretariat and to discuss the future publication and distribution plans for Frozen Ground. We plan to issue some form of the news bulletin late in 1999; in the interim relevant information will appear periodically on the IPA Web site.{/moshide}

Executive Committee Meetings Minutes

{moshide hidden [IPA Executive Committee Minutes 2008]|[IPA Executive Committee Minutes 2008]}

June 28, 2008 (8:20 A.M. to 9:30 A.M.)

The Executive Committee met in Fairbanks, Alaska, U.S.A. The following EC members attended: Jerry Brown, Charles Harris, Don Hayley, Hans-W. Hubberten, Georgy Perlshtein and Ma Wei. The IPA Secretariat was represented by Hanne H. Christiansen and Herman Farbrot. Additionally Hugues Lantuit was invited to attend the meeting which took place at the International Arctic Research Center, University of Alaska Fairbanks. President Jerry Brown chaired the meeting.

1. REVIEW AGENDA FOR COUNCIL MEETINGS
The suggested agendas for the 18th and 19th IPA Council Meetings were accepted.

2. BUDGET
Christiansen presented the balance of the IPA account, including payment status of the member countries, and the IPA 2008-2010 budget. Christiansen noted that the costs of Frozen Ground roughly equal the Member Countries dues. These dues have mainly been stationary in recent years, and it may be possible to ask for a voluntarily increase at the 18th IPA Council Meeting. Brown indicated that the income from the NICOP registration fee could possibly be ~6000 USD. Further, Hayley noted that the Canadian Geotechnical Society will support the distribution of the Frozen Ground in Canada. Brown requested the transfer of the final 5000 USD payment to NICOP for IPA support of stipends.. This was accepted by all EC members.

3. VOTING FOR THE NEW EXECUTIVE COMMITTEE
Brown raised the issue of how to accomplish the voting for the next Executive Committee at the 18th IPA Council Meeting. Is a secret ballot necessary? Christiansen indicated that there are no procedures for this. Hayley noted that there was really nothing to vote about since there are six seats and six candidates. Therefore the Member Countries could vote for the slate. Harris supported this view, but raised concerns about the limited influence of engineers on the slate. Christiansen noted that the new Executive Committee could appoint an additional engineer member. The suggestion of open voting for the slate was approved by all EC members.

4. ADHERING BODY REPRESENTATION
The issue of dual national membership on Council was reviewed. In Norway there are two main groups seeking representation; Frost in Ground (mainly engineers) and CRYONOR (mainly connected to universities). As is the case with the U.S.A., Hubberten suggested that Norway should be allowed two seats at the Council Meetings (one vote). Hayley noted that the Canadian Research Council looks after its representations, and Brown noted that for the U.S.A. there has been a rotation between engineers and scientists for the U.S.A. Finland and Japan may also have a need for dual representation, and in France the periglacial community is not well represented. There was agreement to include a statement for the encouragement of engineering involvement in the IPA resolutions.

5. FUTURE SECRETARIAT
Christiansen reviewed briefly the duties of the IPA Secretariat. Hubberten reported his offer to host the future IPA Secretariat at the AWI Potsdam. Hayley suggested recommending moving the IPA Secretariat to Potsdam as an action item for the 18th IPA Council Meeting.
6. REVIEW OF FROZEN GROUND
Brown informed about Kaare Flaate’s suggestion for the need to review the content of Frozen Ground and suggested that this should be an item for new Executive Committee.

July 1, 2008 (6:10 P.M. to 7:35 P.M.)

The following newly elected Executive Committee members attended: Hanne H. Christiansen, Dmitriy S. Drozdov, Hans-W. Hubberten, Antoni G. Lewkowicz, Vladimir E. Romanovsky and Ma Wei. The IPA Secretariat was represented by Herman Farbrot. Additionally Jerry Brown, Huijun Jin and Hugues Lantuit were invited to attend the meeting which took place at the Kayak room, University of Alaska Fairbanks prior to the 19th Council meeting. The Committee elected the new IPA President, reviewed matters from the previous EC and 18th Council meetings in preparation for the next Council meeting on July 3.

1. VOTING FOR THE NEW IPA PRESIDENT
The modified Constitution requires the Executive Committee to elect its new officers. Lewkowicz proposed Hubberten for President and there was unanimous agreement from the other members. Hubberten thanked the other EC members for their confidence and chaired the meeting from then on.

2. VOTING FOR THE NEW IPA VICE PRESIDENTS
Hubberten proposed Christiansen and Lewkowicz for new Vice Presidents. Huijun Jin raised the question whether there should be a Vice President from Russia since the next conference presumably will take place there. Brown noted that there is no requirement, but an EC member needs to be from the hosting country. The motion to accept Christiansen and Lewkowicz for new IPA Vice Presidents was made by Romanovsky and seconded by Drozdov. The vote was unanimous.

3. NEED FOR AN EXTRA EXECUTIVE COMMITTEE MEMBER
The concern for including more engineers on the Executive Committee was raised. It was noted that Ma Wei is an engineer. Members agreed that the principle should be to have practicing engineers on the EC.

4. NEW INTERNATIONAL ADVISORY COMMITTEE
There is a need for a new International Advisory Committee for the Tenth ICOP in Tyumen, Russia. The old committee will continue until a new one is appointed. The following people were suggested for the new Committee: Marcia Phillips (Chair), Jerry Brown, Don Hayley and Huijun Jin. Brown and Jin accepted such positions. In addition a PYRN Member will join the committee at a later point. PYRN candidates will be suggested by Lantuit, and a member confirmed by the Executive Committee by email. Hubberten stressed that this person should not be in close contact with the EC members.

5. IPA WORKING GROUPS
There was discussion concerning the future of the IPA Working Groups. The future plans of the Working Groups will be reviewed for approval at 19th IPA Council Meeting. Christiansen suggested establishing an oversight committee to strengthen the actions of the Working Groups. Other EC members thought that it would be sufficient to follow the advice given by the IPA Working Group Reviewers.


6. FROZEN GROUND
Christiansen opened a discussion concerning the future of Frozen Ground (print or only a web-version). Hubberten noted that it was probably advisable to continue the normal concept for the first year. Farbrot will send out a request for National reports. Jin suggested either cutting down on the number of copies or increasing the Member dues. Lewkowicz suggested asking the Standing Committee for advice before the next Executive Committee meeting in December.

7. PYRN REPRESENTATION
Christiansen raised the issue of strengthening the connections of IPA and PYRN.  Suggestions included accepting PYRN as an Adhering Body, Standing Committee or a Working Group. Lantuit noted that PYRN is an affiliated, adoptive network and suggested that PYRN might have a permanent observer status on the Council. The motion to accept PYRN as a permanent observer at the Council was made by Lewkowicz and seconded by Christiansen. The vote was unanimous. Lewkowicz will be responsible for the direct contact between IPA Executive Committee and PYRN.

8. NICOP CLOSING CEREMONY
Lewkowicz will read a list of people from the permafrost community who have died since Eighth ICOP 2003, followed by a moment of silence. Hubberten will pass on an ICOP banner to the Tenth ICOP in Tyumen, represented by Drozdov. Further, Hubberten and Ken Hinkel will present PYRN-IPA Award winners. Hubberten will write a four pp summary of NICOP to be printed in Permafrost and Periglacial Processes.

9. NEXT EC MEETING
Next IPA EC meeting will take place before AGU in San Francisco on Sunday, December 14, 2008.

10. CONCLUDING COMMENTS
The Executive Committee members thanked Jerry Brown for his efforts and contributions during his five-year period as the IPA President.

December 14, 2008 (9:30 A.M. to 5:00 P.M.)

The following Executive Committee members attended: Hans-W. Hubberten, Antoni Lewkowicz, Vladimir Romanovsky, Dmitriy Drozdov, Hanne Christiansen (on telephone in the morning). Huijun Jin represented Wei Ma. The IPA Secretariat was represented by Hugues Lantuit. Additionally, Anna Kurchatova and Jerry Brown were invited to attend the meeting which took place at the Hotel 480, San Francisco prior to the AGU Fall Meeting. Larry Hinzman, Doug Kane, Tom Krzewinski and Fritz Nelson joined the meeting to report on U.S. activities.

1. TICOP
The Executive Committee discussed the planning of the 2012 ICOP, which is planned to take place in Tyumen, Russia. It was emphasized that the planning structure should be put in place over the next six months. A presentation was given by Dmitriy Drozdov presenting the infrastructure in Tyumen which has been renovated or newly created over the past few years thus offering very nice venues.
The on-site logistics planning is underway, including organisation of transfers and accommodation in Moscow. The organizers are now collecting ideas for field trips.
The Executive Committee decided to set up an international editorial group to help the local organizers with the editing process. This group, in collaboration with the International Advisory Group (IAC) will help to set up a viable infrastructure for the review, editing and the production of the proceedings. It will also collaborate with the IAC on setting up the required web infrastructure. I. Gärtner-Roer was confirmed as PYRN representative to the IAC.

2. TASKFORCES
The Executive Committee acknowledged the many activities already organized by the leaders of the Task Force on Remote Sensing and formally accepted its formation under the IPA umbrella. The task force will be lead by G. Grosse

3. OSLO IPY OPEN SCIENCE CONFERENCE AND EUCOP III
One session on IPA IPY activities and one session on coastal processes have been submitted to the IPY Open Science Conference to be held in Oslo, Norway, June 8-12, 2010. The Third European Conference on Permafrost will follow on June 13-17, 2010 on Svalbard. The Norwegian Research Council has funded the application to run the latter on Svalbard, which should greatly facilitate the organization. Further support applications are underway.

4. REVIEW OF INTERNATIONAL AGREEMENTS
Review of several international agreements will take place over the next year.

5. REPORT ON NICOP
D. Kane and L. Hinzman were invited to present the report on NICOP. A more detailed excerpt of that report is available in Frozen Ground #32. T. Krzewinski reported on current and planned ASCE activities and F. Nelson provided additional information on the Muller book.
{/moshide}

{moshide hidden [IPA Executive Committee Minutes 2003]|[IPA Executive Committee Minutes 2003]}

20 July 2003 (11:00 a.m.to 1:15 p.m

The Executive Committee met at the Hotel Rigihof, Zurich. Members present were Vice Presi­dents Wilfried Haeberli and Felix Are, and Members Jerry Brown and Truls Mølmann; and Hanne Christiansen, International Secretariat. Unfortunately President Hugh French was delayed in London as a result of the airline strike. Both Hugh French and Zhu Yuanlin arrived later in the evening. The members present requested that Vice President Hae­berli chair the meeting. The main purpose of the meeting was to discuss agenda items for the 14th Council meeting. The agenda was approved as previously circulated (items 1–16).

1. Review of Minutes: The minutes of the last Executive Committee in Arundel, U.K., 2–3 November 2002, were reviewed and approved (summary in Frozen Ground 26, p. 4).

2. Financial Report: Christiansen reviewed income and expenses for the past four years. Expenditures for the last year exceeded estimates due to the added expenses in pro­ducing and distributing the 66-page issue off Frozen Ground 26 and for participation costs in the Zurich conference. If the balance of this year’s annual contributions are received, a small surplus will exist ($5000). It was agreed that Frozen Ground should be kept to pre-2002 size and costs, unless supplemental funds become available.

3. Status of 8th ICOP: Haeberli reviewed preparations for the conference. The Executive Committee noted the accomplishments and congratulated the organizing and publications committees for the printed publications, and the planned programme and social events. The organisers expressed disappointment in the lack of field trip participation.

4. Future Secretariat: This discussion was combined with Item 6. Christiansen indicated that she would step down as Secretariat by the end of 2003, but would complete financial accounts and 2004 membership requests. The University Centre in Svalbard (UNIS) is agreeable to maintain the Secretariat in Longyearbyen, Svalbard, but a new person would require salary. The present budget does not provide enough income for both current activities and a salaried Secretariat. Mølmann reviewed recent activities to raise additional funds in Norway, which to date have not been successful. With the increased visibility of the IPA in Norway and the ability to provide more information, the IPA web responsibilities could be undertaken in the Depart­ment of Geography, University of Oslo.

5. Review of Budget: The draft budget (2004 to 2008) was reviewed and is based on an estimated annual income and expenditure of $12,000 from members’ contributions.

6. Future Funding (see “Future Secretariat” Item 4).

7. Review of IPA Administrative Structure: The IPA organisation as it was presented at the Yellow­knife Conference was reviewed (Frozen Ground 22, p. 17). No major changes have occurred. It was recognised that the Secretariat is directly involved with Service Centres (IPA and other web sites, GGD, CAPS). The Council should note the linkage between the Secretariat and the Service Centres.

8. Report of the International Conference Advisory Committee: Johan Ludvig Sollid joined the meeting in the place of Committee Chair Kaare Flaate. A one-page draft IAC report was presented. Haeberli indicated that contacts with the Committee and its Chair were helpful and provided input for continuity between the conferences, but indicated that maintaining uniformity is not always necessary. Brown suggested a more detailed report be prepared and perhaps combined with the ICOP organisers’ final report. Both reports should be available by the end of the year. Mølmann raised the question of future membership for IAC. It was agreed that appointments wait until reports of both the IAC and the 8th ICOP are submitted, and the new 9th ICOP organising committee is identified. Some continuity in membership is desired. Recommendations from the post-Conference Yellowknife report should be reviewed and considered in these reports.

9. Status of Working Parties: The Committee reviewed the guidelines for the Working Parties and agreed they are still acceptable (Frozen Ground 22, p.13). The exception is with Task Forces that have a life of 2–3 years, but remained in place for the full five-year period. Brown then reviewed the status of the existing Working Groups, Task Forces and Committee. Complete reports for the prior four-year period appeared in Frozen Ground 26, and were reproduced for Conference attendees in the Extended Abstract volume. Several new Working Groups are expected to be proposed to the Council as well as expanding several Task Forces to WGs, including a joint IPA/ICSI WG on glacier and permafrost.

10. Review of Council agendas: The proposed agendas for both the 14th and 15th Council meetings were reviewed.

11. Constitutional Changes: This topic was deferred to the new Executive Committee and Council.

12. Status of ICSI Discussions: Haeberli reviewed the background on the International Council on Snow and Ice (Frozen Ground 26, pp. 56–57) and recent discussions. ICSI may become the Association for the Cryosphere within the IUGG structure. Presently it does not include engineering. The ICSI status will be resolved over the next six years. Haeberli is a permanent member of ICSI as the representative for the WGMS. The IPA is an important participant in these discus­sions. As noted, IPA is an affiliated member of the IUGS.

13. Other International Activities: Brown reported on a number of activities. IPA and the Scientific Council for Antarctic Research (SCAR) are considering a joint work­ing group on permafrost and peri­glacial processes. IPA should consider participation in the International Polar Year (2007/08) and IUGS Planet Earth (2006), and the new WCRP Climate and Cryosphere (CliC). The IPA Cryosol WG is a joint activity of the Inter­national Union of Soil Sci

{/moshide}

 

Council Minutes

{moshide hidden [Reports on the 22th and 23th Council Meetings and Executive Committee Summary, Salekhard, June 2012]|[Reports on the 22th and 23th Council Meetings and Executive Committee Summary,Salekhard , June 2012]}

Report of the Twenty-Second IPA Council, June 24, 2012

The meeting convened at 11:15 and adjourned at 17:40

The following persons attended both meetings except as noted by asterisks: (Twenty-Second* and Twenty-Third** Council Meetings)

EXECUTIVE COMMITTEE (EC) MEMBERS
Hans-Wolfgang Hubberten (President), Hanne Christiansen (Vice-President), Antoni Lewkowicz (Senior Vice-President), Dmitriy Drozdov, Vladimir Romanovsky, Ma Wei.

Executive Director: Hugues Lantuit
IPA Secretariat: Inga May

COUNCIL MEMBERS
Argentina: Dario Trombotto
Austria: Annett Bartsch
Canada: Sharon Smith
China: Niu Fuijun
Denmark: Niels Foged
France: Philippe Schoeneich
Germany: Michael Krautblatter
Japan: Mamoru Ishikawa
New Zealand: Megan Balks*
Norway: Bernd Etzelmüller, Gisle Håland
Poland: Rajmund Przybylak*
Portugal: Goncalo Vieria*
Romania: Petru Urdea*
Russia: Anna Kurchatova
Spain: Enrique Serrano*
Switzerland: Marcia Phillips
The Netherlands: Ko van Huissteden
USA: Fritz Nelson
Not represented: Belgium, Finland, Iceland, Italy, Kyrgyzstan, Mongolia, South Korea, Sweden


CO-CHAIRS AND MEMBERS OF COMMITTEES, WORKING GROUPS, TASK FORCES AND OBSERVERS

Russia: Dmitry Nokolsky*
PYRN: Alexandre Nieuwendam**, Erin Trochim**
Denmark: Thomas Ingeman-Nielsen*
Germany: Paul Overduin, Michael Fritz **
Netherlands: Jef Vandenberghe*
USA: Ed Clarke*, Oliver Frauenfeld**, Tom Krzewinski, Michael Lilly, Anna Lilijedahl*, Kenji Yoshikava*

AFTERNOON OF 22TH MEETING:
Portugal: Carla Mora*
USA: Sergey Marchenko*


Hubberten welcomed everybody and explained that this meeting is going to be the last one with the ‘old’ EC and chaired by him.

1.    Introduction of Members

Everybody briefly introduced themselves with their affiliations.
Hubberten mentioned the absent countries, as well as the two new members, South Korea and Kyrgyzstan.

2.    Acceptance of Agenda

Hubberten asked the Council members if there are any changes or additional comments to the agenda. The agenda was approved as distributed.

3.    Review and Acceptance of Minutes of Lonyearbyen’s Council meeting

The minutes of the XX and XXI Council meeting held in Longyearbyen in June 2010 were accepted.
Moved by Fritz Nelson (Rep. USA) and second by Sharon Smith (Rep. Canada)

4.    Business raised by the President

{moshide hidden [4.1. Overview of the past years]|[4.1. Overview of the past years]}

Hubberten provided an overview of IPA activities since the last meeting in Longyearbyen (2010), and defined these 2 years as a transition phase for the IPA. He explained that the recent EC is now in its fourth and last year, that they worked hard together and that he hopes that this work will continue within the future. Additionally he mentioned that the EC has strengthened many things in the IPA, and that he is convinced that they will hand over a very strong and stable organization to the next EC.

He highlighted that in 2011 the IPA has seen an increase in membership with Kyrgyzstan and South Korea being included as adhering bodies in the spring. South Korea is becoming a significant player in polar research, and has invested in logistical and human resources over the past few years. It has also reorganized its polar program around the Korean Polar Institute.

Next he talked about several new large projects: the recently started EU project Page21 (funded at 10 Million Euros); DEFROST, the Nordic Centre on Excellence on Permafrost; the Research Collaboration Network on Permafrost Carbon, the Canadian Arctic Development and Adaptation to permafrost in Transition (ADAPT) project, PermaNet, and the Data User Element on Permafrost (DUE; European Space Agency). He added that there are many more projects in existence, and even more calls and applications, which shows the growing level of awareness of funding agencies for permafrost research.

The IPA has been involved in several past conferences. Hubberten mentioned in particular the 2nd International Symposium on Arid Environments organized in Ulaanbaatar in August, for which the IPA was an official sponsor and where Bernd Etzelmüller represented the IPA. He talked about the Arctic Science Summit Week in Seoul, Korea (March 2011), the European Geosciences Union (EGU) Annual Meeting in Vienna, Austria (April), and the American Geophysical Union (AGU) Fall Meeting in San Francisco, USA (December). Finally he highlighted the great attendance of the permafrost session at the IPY conference in Montreal, Canada in April 2012.

He finished with an outlook regarding TICOP, noting that 150 young researcher received funding from the Yamal-Nenets Government to attend the conference. He hoped that this conference will bring together the permafrost community and thanked US colleagues who spent much time and effort in the preparation of the proceedings.

{/moshide}

{moshide hidden [4.2. IPA Lifetime Achievement Award]|[4.2. IPA Lifetime Achievement Award]}

4.2 IPA Lifetime Achievement Award
Hubberten explained that the IPA will present its Lifetime Achievement Award at the Opening Ceremony of TICOP.  The award was made for the first time at EUCOP III in Longyearbyen to J.R. Mackay of Canada. This year the award will go to Nikolai Romanovskii, Moscow State University, Russia. Fritz Nelson described how the awardee had been selected.

{/moshide}

{moshide hidden [4.3. New Strategies of IPA]|[4.1. New Strategies of IPA]}


Lewkowicz gave an overview of the new strategies that were implemented within the IPA during the last two years following the decisions at the last Council meeting in 2010. The main points are:
-    ICOP conference participants no longer need to write a full paper for the proceedings but can attend and present orally, based on an accepted extended abstract.
-    Transaction of the IPA will be developed for each ICOP as a special issue of PPP, with invited and fully reviewed papers covering key recent permafrost science or engineering issues (proposal made by Chris Burn).
-    Frozen Ground was transformed from a printed paper version to a digital version. Although it was an important hard-copy publication for the IPA, it also was a huge financial commitment to print every year. With this change, the IPA can support more activities, allowing the existence of the newly created Action Groups.
-    The IPA now has individual memberships. This allows individuals to feel directly part of the IPA, whether or not they are from a country with an Adhering Body. This also allows PYRN members to become IPA members when they can no longer belong to PYRN. As they are the future of the IPA this is a very important step.
-    The operation of the IPA Secretariat has been fully supported by the Alfred Wegener Institute (AWI) since 2008. Operation is guaranteed until July 2013. This is important to bear in mind, as this funding does not appear in the IPA budget. However, during the last years it became very clear that the organization must have a fully operational Secretariat and a full-time Executive Director. Its future funding should be encouraged.
-    The newly formed Action Groups, financially supported by the IPA, will help guarantee continuity and new research. There will be a new call for action groups at the end of summer with the deadline in October. For example, an action group to create a new permafrost map could be proposed.
-    The old Working Groups have been changed into more permanent Interest Groups, allowing their continued operation as longer-term networks, and of course as specialised networks that might develop Action Group suggestions.

Lewkowicz finished his report by thanking Hubberten and Lantuit for their work during the last 4 years.

{/moshide}

5.    Business raised by the Executive Director

Lantuit showed a presentation prepared by May. The following points were discussed:

{moshide hidden [5.1. Budget]|[5.1. Budget]}


The IPA budget now is in Euros.
The budget from 2003 – 2011 shows some variability caused by events like EUCOP.
-    Incomes 2011: The uneven numbers in member contributions are explained by the exchange from Dollars to Euros as well as by the fact, that not every country has paid their fees, yet.
-    Expenses 2011: The costs of Frozen Ground have decreased greatly. More funds are being spent on outreach and communication, because a new permafrost WWW domain was bought.
-    The evolution of the personal membership fees is a good additional funding source.
-    The budget for the next few years is positive with the possibility for e.g. sponsoring young researchers to attend EUCOP in 2014 in Portugal.
-    Future expenses: Most of the IPA funding will be spend on Action Group support. It is also foreseen to invest more money in the IPA Education and Outreach (E&O) Standing Committee to foster its activities.
-    The long-term budget foresees a balance of 60000 Euros at the end of 2014. An important assumption for the budget is that the Secretariat and Executive Director continue to be funded by AWI beyond June 2013. In the event that such funding ceases and if another organization does not take over this cost, the position would become voluntary or part-time as the costs have not been included in the budget. Future budgets should include both this expense and the in-kind revenue

{/moshide}

{moshide hidden [5.2. Members and Collaborative activities]|[5.2. Members and Collaborative activities]}


-    Country members: In total there are 26 members with South Korea and Kyrgyzstan having joined in 2011.
-    Individual members: there were more than 500 members in May 2012.
-    Collaborative activities: There are many active and on-going collaborations with other organisations.
E.g. IASC is an important partner of the IPA and also an observer in the Arctic Council. As their office is based in Potsdam the communication is quite easy, which helps fostering the collaboration. This allows joint activities such as the GTN-P workshop held last year in November in Potsdam.
Then there is a new initiative from the IPA E&O Standing Committee. Kenji Yoshikawa (USA) is the Chair of the committee and will speak about this later. Within this initiative there are two more MoU’s that will be signed fairly soon; one with APECS and PYRN and one with the University of the Arctic (UArctic). The main idea of the collaborations with the UArctic is the follow-up of the catalogue of International Courses on Permafrost.
IUGS: The IPA does not have a legal status (this is the case of many organizations), but is an affiliated member. This is an important fact as IUGS is part of ICSU, and hence IPA has an official link to ICSU.

{/moshide}

{moshide hidden [5.3. National Committees]|[5.3. National Committees]}


Last year’s survey of the IPA Adhering bodies was very helpful as it revealed that some countries are very well organized, while other are less so. Therefore the biggest problem is the communication and transfer of information from the IPA representative to the rest of the country.

{/moshide}

{moshide hidden [5.4.Internet Presence]|[5.4. Internet Presence]}


-    Social Networks: The IPA has started to use various social media. There is a facebook group and a twitter feed and everything that is posted on the IPA website is automatically forwarded to the other media.
-    Country Reports: All country reports since 1988 are now searchable online. This is very helpful for the history of the IPA and permafrost research.
-    Frozen Ground: The modernization of Frozen Ground’s design was done by the IPA Secretariat alone. As there is no longer a printed version of Frozen Ground, the new digital version is distributed via Permalist. Due to the amount of time the IPA Secretariat had to spend on assisting with the organization of TICOP, Frozen Ground 2011 is not yet finished, but the country reports are online.

{/moshide}

{moshide hidden [5.5. TICOP]|[5.5. TICOP]}


The Yamal-Nenets Government provided generous support for TICOP. However, there were some significant organizational issues, especially relating to visas and logistics. Attendance at TICOP the conference may therefore be lower than at NICOP at Fairbanks in 2008.

{/moshide}

{moshide hidden [5.6. Action Groups]|[5.6. Action Groups]}


The Action Groups are a new initiative of the IPA and are based on enhancing activity by supporting scientists and engineers to undertake specialised permafrost research together. They receive a modest financial support and are limited to a lifespan of 2 years. Action Groups are focused on products, and hence must deliver results. The first call was in October 2011, and 4 action groups were funded since then:
1.    Permafrost extension during the Last Glacial Maximum (LGM) in the northern hemisphere and derived mean annual temperatures (Jef Vandenberghe, Netherlands).
2.    Subsea Permafrost Mapping Data Initiative (Paul Overduin, Germany).
3.    New Assessment of the deep permafrost organic carbon pool using the Northern Circumpolar Soil Carbon Database ( NCSCD) (Gustaf Hugelius, Sweden).
4.    IPA-IASC-SCAR workshop on the GTN-P user requirements definition (Hanne Christiansen and Hugues Lantuit, Norway and Germany).

For the next Action Group call (summer 2012) the IPA EC would welcome a proposal to create a new permafrost map in addition to other proposals.

{/moshide}

{moshide hidden [5.7. Conferences]|[5.7. Conferences]}


-    IPY: There was a very well attended session on ‘Permafrost on a Warming Planet’ during the IPY conference in Montreal in April 2012. The large amount of people attending the presentations shows the recent interest in permafrost related issues.
-    Further upcoming conferences are the SCAR open science conference in July 2012, Portland; the ASSW in April 2013, Krakow; the IAG in August 2013, Paris with a session on periglacial processes.

{/moshide}

{moshide hidden [5.8. Other Initiatives]|[5.8. Other Initiatives]}


-    Carbon release from permafrost has become a very important topic and there are many actors and organisations now involved in this research. Together with IASC, it was decided to try to create an umbrella project.
-    In April 2011 the report on the ‘State of the Arctic Coast’ was released. It comprises all results and outcomes of Arctic coastal research during the last years.
-    The IPA UNEP report containing a chapter on permafrost should soon be published.
-    IPA E&O Standing Committee: Kenji Yoshikawa will talk more about the IPA E&O Standing Committee.

{/moshide}

After Lantuit finished his presentation, Hubberten added that since February 2012 there is a full paid position for the IPA secretariat (Inga May) at AWI now. The former Secretariat (Hugues Lantuit) was also paid by AWI, but with only 50%.
He asked for comments and question.
Megan Balks (Rep. New Zealand) asked if there is a list of memberships for each country, so that the national representatives would know who is an IPA member. Goncalo Vieira (Rep. Portugal) also asked if it is possible to receive such a list, ideally in an updated version every 6 months.
Lantuit answered that this is possible and that they theoretically can also login on the website and create such a list by themselves.
May promised to work on such lists within the next few weeks and provide them to the national representatives.

Before coming to the next point, Lewkowicz mentioned the fact that a motion for the future budget is required.
Gisle Håland (Rep. Norway) moved and Goncalo Vieira (Rep. Portugal) seconded the motion for the budget.  The vote was unanimous in favor.

6.    Business raised by the Adhering Bodies and Associate Members

Hubberten asked if any country representative wanted to report something in addition to their country report.
Sharon Smith (Rep. Canada) brought up the idea of finding sponsors to support the IPA.
It was agreed that this might be a good idea, but would need to be discussed in a separate meeting. Hubberten forwarded this issue to the next EC.

Nobody was present from PYRN to report on its activities.

7.    Business raised from other Sources (including reports of international organizations)

Lantuit explained that this point in the agenda allows for reports concerning organizations with which the IPA has a formal relationship.
As most of the things were already mentioned in point 5.2 and none of the representatives of the organizations were present, it was covered in brief.
-    IPA is actively involved in the IASC Cryosphere working group. IASC has re-iterated that it wants to continue and strengthen the co-operation with the IPA.
-    Within SCAR there is an Expert Group on permafrost in which Goncalo Vieira is involved. He explained shortly that the group as been renamed and is now called: ‘Antarctic permafrost soils and periglacial environments’.
-    LOICZ: There is a call for coastal projects and a meeting in October in coastal research is planned together with IASC in Potsdam. This would be a great opportunity to enlarge the visibility of permafrost.
-    CliC is becoming (again) an important partner. This is very valuable for the IPA as it is part of the WMO. They did not have a director for some time, but Jenny Baeseman (former APECS Director) was named to the position in May 2012 and she is very motivated to work more closely with the IPA. As Vladimir Romanovsky is in the EC of CliC, future collaboration is secured. Baeseman, Lantuit and May are working on a renewal of the MoU between IPA and CliC.

Hubberten asked for comments.
Lewkowicz mentioned that the area around permafrost is broad and that the IPA has to be careful not be squeezed out. He said that the IPA has to make sure that everybody who thinks about permafrost has the IPA in mind. Hence it is very important to be continuously represented and involved in the mentioned organizations and groups, in part to protect the IPA’s coordinating role.
Hubberten added that unlike the glaciological community, within the permafrost field, the IPA is so far the only organization, which places the organization in a very good position and one that must be maintained.

8.    Next International Regional Conference EUCOP

Goncalo Vieira (Rep. Portugal) gave a presentation on the Fourth European Conference on Permafrost which will take place 18-20 June, 2014 in Évora, Portugal. He noted that this conference will not take place on permafrost, but that there is paleo permafrost evidence in the mountains close by. He also explained that Portugal is involved in considerable permafrost research especially in the Antarctica. In addition there are research projects in Canada, as well as on Svalbard.
He explained that the city of Évora was chosen, because it is easy to reach from Lisbon by train. It was also decided to host the meeting in a fairly small town as this fosters informal meetings and networking after the official conference days. Évora has 40 000 inhabitants, and everything is within walking distance. The University of Évora will be involved in hosting the conference together with the University of Lisbon.The conference location, an old monastery, contains a large auditorium ideal for plenary sessions in the morning. 300 participants are planned for EUCOP IV, but more can be accommodated if required.
Pre- and post conference field trips are planned with excursions in Portugal and Spain as well as to Morocco and elsewhere.
A flyer with the information about the conference was distributed.

After he finished, Lewkowicz mentioned that this will also be the place and date when the next IPA Council meeting will take place.

A motion was passed.

13:00 – 14:15 Lunch break and group photo (see below)

9.    Presentation of ICOP 2016 candidates

Lewkowicz chaired the presentation of the two candidates for the Eleventh ICOP in 2016. The candidates were Lanzhou, China and Potsdam, Germany.
He explained that the presentation of the locations will be now, but the actual vote would take place during the second Council meeting during the week. According to the IPA Constitution, the vote is weighted based on the units paid by the adhering bodies/countries.
Bernd Etzelmüller (Rep. Norway) wanted to know if the votes can be split.
Lewkowicz answered that this is technically possible.

{moshide hidden [Lanzhou, China]|[Lanzhou, China]}

Fuijun Niu (Rep. China) gave the presentation for Lanzhou, China. He introduced the different persons and sponsors who would be in charge of the organization. He mentioned the success of the 6th ICOP in 1993 in Beijing, and presented Lanzhou and the research center on permafrost.
Tentative dates for the meeting are the 1st – 5th of July 2016 and they estimate about 500 participants. He mentioned their wish to strongly involve GTN-P as well as PYRN and continued with the possible field trips. Additionally he gave a rough idea of the planned budget and mentioned a sum of 250000 $ as registration income.

Questions were asked by Romanovsky, Sergei Marchenko (USA) as well as Lewkowicz and Gisle Håland (Rep. Norway). They were all related to logistics and transportation. In particular the transport from Peking to Lanzhou was discussed (6 flights per day). Also potential visa problems for the conference and for post-conference excursion were mentioned, but Fuijun answered that the organizers would take care of that. It was clarified that most of the excursions would be done by train.

{/moshide}

{moshide hidden [Potsdam, Germany]|[Potsdam, Germany]}

Michael Krautblatter (Rep. Germany) gave the presentation for Potsdam, Germany.
He explained that the host institution would be the Alfred-Wegener Institute, AWI, in Potsdam. The scientific focus would be based on the key topics defined during the next AGU and EGU conferences. Also there would be efforts to reach the media. As every major broadcast station has a station in Berlin, this would be fairly easy to implement.
He also mentioned the preliminary ideas of involving young researchers and talked about potential workshops and financial support. Finally he showed a map of potential field trips within Germany, to many other locations in Europe, and to the European Arctic and Yakutia.
Questions were related to the post-conference excursions.

{/moshide}

Lewkowicz encouraged everybody to use the days before the vote to carefully consider their choice.

10.    Review of Activities and Reports of Committees and Action Groups

{moshide hidden [4Action Group on Subsea Permafrost]|[Action Group on Subsea Permafrost]}

-    Paul Overduin (Germany) gave a short overview about the Action Group on subsea permafrost. He showed examples of a test site in east Siberia to underline the importance of such research. He also admitted that so far the action group was not really active because they realized that similar actions are already going on, and they would prefer to do something in collaboration with these other initiatives.
He asked the IPA Council and EC if they could keep the money until end of 2013, so they can use it the best possible way within the conditions outlined in their application.

{/moshide}

{moshide hidden [IPA-IASC-SCAR workshop for the GTN-P]|[IPA-IASC-SCAR workshop for the GTN-P]}

-    Christiansen reported from the IPA-IASC-SCAR workshop for the GTN-P. More than 40 persons attended and discussed the Strategy and Implementation Plan that had been developed. Several other organizations were represented at the workshop, clearly showing the need for overall coordination of the permafrost data.
She mentioned that also the IASC supported the workshop and is willing to continue supporting the initiative.
An important outcome of the workshop was the formation of an interim EC, which has met regularly since then and which works very actively.

Christiansen spoke about the GTN-P meeting that just took place before the Council meeting. During this meeting five persons were suggested for the new GTN-P EC: Vladimir Romanovsky (Chair), Sharon Smith, Dmitry Streletsky, Philippe Schöneich, Goncalo Vieira. They all agreed to be active in their positions for at least the next 2 years. She explained that additional to the EC, observers from different monitoring networks would most likely be invited to join by the new GTN-P EC.
Furthermore she explained that national correspondents for all IPA countries would have to be identified. She emphasized the importance of working closely with the EU project Page21, which has an active working group on data management, led by Hugues Lantuit, and that this also has implications for the deadlines that need to be considered.

Marcia Philips (Rep. Switzerland) wanted to know why there is nobody from the PERMOS network represented in the EC. Christiansen answered that this issue was discussed during the morning meeting with a representative for PERMOS (Stephan Gruber).
Christiansen asked for a motion for the new GTN-P EC.
It was moved by Megan Balks (Rep. New Zealand) and seconded by Petru Urdea (Rep. Romania)
The motion was approved unanimously with two abstentions.

{/moshide}

{moshide hidden [Action Group on permafrost extension during the LGM]|[Action Group on permafrost extension during the LGM]}

-    Jef Vandenberghe (Rep. Netherlands) reported on the Action Group on the permafrost extension during the Last Glacial Maximum (LGM) in the Northern Hemisphere. After he showed some preliminary results he mentioned that NSIDC will produce the final map.
Drozdov wanted to know what year the ‘maximum extent’ represents. Vandenberghe explained that as the maximum extension varies regionally, the date of the maximum extent varies. Dario Trombotto (Rep. Argentina) asked if the map will be available in different scales, and Vandenberghe replied that this is not clear yet, but probably there might be one scale, but then more detailed maps.
Finally he raised the question that they are going to publish the outcomes in a peer-reviewed paper and that the rights for the publications – especially concerning the IPA involvement - are not clear. Hence he asked the IPA EC about its opinion.
Lewkowicz mentioned that this is a policy question that should be discussed and clarified by the EC as Action Group results should be accessible.

{/moshide}

{moshide hidden [Standing Committee on Education and Outreach]|[4Standing Committee on Education and Outreach]}

-    Kenji Yoshikawa (USA) gave an update on the IPA E&O Standing Committee. It started last year and there are about 10 persons in the committee at the moment. They are closely working together with APECS and the UArctic and one of the major tasks is to enhance and maintain the International University Courses on Permafrost (IUCP) catalogue on permafrost courses. He asked for updates on courses to be sent to him. He also mentioned again the efforts to put together a MoU with APECS and PYRN as well as one with the UArctic. In addition he talked about his efforts to create a community based general audience reference book which should help to raise the knowledge of permafrost in the permafrost communities and more. He also talked about the K12 initiative, involving teachers in permafrost research programs and the collaboration on this with the GLOBE program.
Lewkowicz informed the council that there is also a new episode of Tunnelman available (tunnelman 5) on youtube.

{/moshide}

Hubberten asked for more comments. There were none.

11.    Election of the new Executive Committee

11.1 Election process
Hubberten explained the election process for the new EC. There are 5 positions and 7 nominations. He added that the new EC can decide to co-opt an additional member if an important country or group is not represented in the EC.
Fritz Nelson (Rep. USA – nomination committee) described how the nomination process was followed and thanked Lantuit and May for their support with the Constitution and Bylaws. He said that after the call in December 2011, he received a total of 12 names and the nomination committee screened the names and made a ranking of them. Afterwards 8 names were sent to the IPA secretariat. One nominee later withdrew.
Furthermore he mentioned the fact that there are two persons from the USA nominated. This is possible because people can be nominated by countries other than their own. He added that normally there should be only one person per country in the EC.

Hubberten explained the election process. There will be five rounds to fill the seats. Every round, the candidate with most votes is elected.

{moshide hidden [Introduction of the candidates]|[Introduction of the candidates]}

The nominees present introduced themselves:
1.    Anatoli Brouckov - absent
2.    Hanne Christiansen: She has been involved in the IPA since 1999, when she first ran the secretariat. She has been in the EC and Vice-President for the past 4 years. She was involved in many activities (e.g. EUCOP III organization & GTN-P) and hopes to continue with these activities for the next 4 years.
3.    Hugues Lantuit: He expressed appreciation for his nomination and explained that now he would like to move from the position as Executive Director to the IPA EC. He was also actively involved in GTN-P and would like to continue this initiative. Furthermore he would like to encourage the permafrost community to become more active.
4.    Vladimir Romanovsky: He expressed his interest in working on GTN-P. He has been in the EC for the last 4 years and would like to focus for the next 4 years on promoting the GTN-P and improving permafrost in climate models.
5.    Lothar Schrott – absent
6.    Ma Wei: He was already in the EC during the last 4 years and wishes to continue this work. His main goal is to provide leadership in the frozen ground engineering and permafrost hazards and their mitigation, and to promote PYRN activities and outreach to engineering and Asian societies.

{/moshide}

After the nominees left the room, the election started.
Lewkowicz, Thomas Ingeman-Nielsen (Greenland) and May were responsible for counting the votes. The candidates were elected in the following order:
1.    Hanne Christiansen
2.    Vladimir Romanovsky
3.    Hugues Lantuit
4.    Ma Wei
5.    Lothar Schrott

11.2    Announcement of the new IPA EC, IPA President and IPA Executive Director
Hubberten announced the new EC members Hanne Christiansen, Vladimir Romanovsky, Hugues Lantuit, Ma Wei and Lothar Schrott, the new IPA President Antoni Lewkowicz as well as the new Executive Director Inga May.
Everybody agreed on this new Executive Committee.

(this was taken at the end of the last Council meeting, with the EC on the upper row)

Report of the Twenty-Third IPA Council, June 28, 2012

The meeting convened at 10:30 and adjourned at 11:30

EXECUTIVE COMMITTEE MEMBERS 23RD COUNCIL MEETING
Antoni Lewkowicz (President), Hanne Christiansen (Vice President), Vladimir Romanovsky (Vice President), Hugues Lantuit, Dmitry Sergeev , Ma Wei.
ABSENT: Lothar Schrott
Executive Director: Inga May


1.    Opening Remarks by the new President
Lewkowicz welcomed everybody and thanked the former EC and the Executive Director for their work of the last 4 years.


2.    Introduction of the new Executive Committee Members
Lewkowicz introduced the new EC members. He briefly explained the rules about co-opting a person to the EC, and informed Council that at its first meeting, the new EC decided to add Dmitry Sergeev from Russia, as a Russian representative would be beneficial. He also announced that Hanne Christiansen and Vladimir Romanovsky are the new Vice-Presidents. In two years one of them will be named Senior Vice-President and will become President in 2016. He also mentioned that Lothar Schrott could not be present, but will also be one of the new EC members.


3.    Business raised by the President
Lewkowicz mentioned that the IPA need to make sure, that we are visible and the one association that would be contacted regarding permafrost. This would include significant presence at important conferences such as AGU, EGU and ASSW as well as in meetings by organizations like IASC and SCAR.
He stated that the consolidation of the structure introduced in the last 2 years as the main future task and asked Council to contact the EC if they have further ideas. Additionally, the implementation and proceeding of the GTN-P initiative will be an important issue. He also mentioned the importance of the permafrost science and its role as the interface between atmosphere and soils – greenhouse gases etc. He would like to see the IPA having a leading role in this research.
Furthermore he said that it is hard to predict what will happen outside of IPA in the future years, but that the IPA has be ready to react to events.

4.    Vote of Location for 11th ICOP in 2016
Lewkowicz shortly mentioned again the two candidates Lanzhou, China and Potsdam Germany for the Eleventh ICOP in 2016, and explained again the voting process.
May informed Council that she received 5 proxy votes (New Zealand, Spain, Portugal, Poland and Romania). She said that every country had the exact number of blank votes in paper form on their tables, and proposed Christiansen and Romanovsky to count the votes.
The resulting of the voting was 10 votes for China, 35 votes for Germany. In total 45 votes. Lewkowicz congratulated Michael Krautblatter on behalf of Potsdam, Germany.


5.    Approval of resolutions
The texts for the TICOP resolutions drafted by the EC were presented and discussed.
In addition Vladimir Melnikov wished to present conference resolutions which had been drafted in Russian Dmitry Sergeev translated them into English. In the meantime the preamble and the resolutions of the IPA were read by Lewkowicz.

{moshide hidden [See here for comments on the resolutions ]|[Comments on the resolutions]}


Niels Foged (Rep. Denmark): Would like to change ‘northern and high mountains areas’ into ‘polar and high mountain areas’.

Everybody Agreed
Paul Overduin (Germany): Would like to change ‘live and work’ into ‘live or work’
Everybody Agreed
Marcia Philips (Rep. Switzerlands): Misses permafrost geohazards.
Lewkowicz explained that the previous resolutions were very long and broad. So it was tried to make an overall preamble, but to be precise in the resolutions.
Michael Krautblatter (Rep. Germany): Agreed that geohazards are missing
Lewkowicz mentioned that this was already included in the 2008 last resolutions, so there should be something new.
Marcia Philips: Proposed ‘Regarding its occurrence, its degradation and the resulting dynamics and hazards’
Everybody Agreed
Fritz Nelson (Rep. USA): would like to change the word ‘electronic’ into ‘innovative and accurate maps’
and Romanovsky added that indeed this would be better, as otherwise it could be understood that existing maps are just being digitized.

Everybody Agreed
Philip Schöneich (Rep. France): Would like to add the word database, so it would also include GTN-P.
Lewkowicz answered that this is already included in the old resolutions.
Bernd Etzelmüller (Norway): Would like to delete the word ‘map’ completely as it is an old-fashioned expression.
Lewkowicz suggested ‘spatial visualization’?
After some discussion everybody agreed to keep the word ‘map’, as it is for a broader audience and the word ‘map’ is much easier to understand for everybody.
Lantuit: Mentioned an additional comment from the IPA E&O Standing Committee; ‘general public’ should be added to ‘school etc’.

Everybody Agreed
Fritz Nelson (Rep. USA): Would like to say ‘regions’ in the last sentence?
Marcia Philips (Rep. Switzerland): Commented or maybe even better ‘worldwide’.

Everybody Agreed

{/moshide}

Romanovsky read the resolutions from Vladimir Melnikov:
1.    Considering the support of the Yamal district for the scientific Arctic Centre and the development of a research site on Belyi Island.
2.    Taking into account the positive experience in international circumpolar collaboration ? proposal for international scientific community and Arctic Council.
The differences between the two were discussed.
Lewkowicz suggested having the IPA resolutions, which were discussed by Council – and then there would be separate Russian resolutions in relation to TICOP. He made clear that the IPA resolutions will be read at the closing ceremony by the IPA and those from Melnikov by Melnikov himself but in Russian. In addition, he clarified that Melnikov’s resolutions will not appear on the IPA website under the IPA resolutions. Acceptance of the resolutions was moved by Marcia Philips (Rep. Switzerland) and seconded by Niels Foged (Rep. Denmark).  The vote was unanimous in favour.

6.    List of deceased people
May had prepared a list of deceased persons, which was presented. Lewkowicz asked everybody to think if someone has been missed from this list.

7.    PYRN
Alexandre Nieuwendam (Portugal) is the new elected President of PYRN, and was present at the Council meeting. He gave a short overview of their meetings during this last week:
They have a new EC of 11 people. They want to work closely with the IPA and to have a PYRN representative at every IPA meeting. They would like to be involved in the IPA E&O Standing Committee. He also said that PYRN now has about 1000 members.

8.    Closing Ceremony
Lewkowicz briefly described the TICOP closing ceremony, and informed Council that the ICOP banner which had been passed to the Russian organizers in Fairbanks is missing.  The IPA’s tradition of handing the banner over to the next conference organization therefore cannot be followed. The Russian organizers have been requested to leave no stone unturned in their search for the banner.

9.    Any other Business
Fritz Nelson (Rep. USA) commented on the voting for ICOP 2016 and made the suggestion to have the 2018 Regional Conference on Permafrost in China. He also encouraged the Germans to work on expeditions to Yakutia and commented on the proceedings. Michael Krautblatter (Rep. Germany) added that field trips to Russia are definitely foreseen.
Lewkowicz raised the importance of terms of reference for such a conference, to clarify all the expectations. He promised to consider the question of proceedings in 2014.
Marcia Philips (Rep. Switzerland) asked about a renewal of the International Advisory Body.
Lantuit explained that this is voted by the Council on a simple electronic way. Lewkowicz suggested keeping the old one
Everybody agreed.

10.    Next Council Meeting
Lewkowicz announced that the next Council Meeting would be held during the EUCOP IV in Portugal in 2014.
This was moved by Fritz Nelson (Rep. USA) and seconded by Sharon Smith (Rep. Canada)
Carried unanimously.

Adjournment of the Council meeting: 11:34

Council and the new IPA EC was photographed in front of the Govenors Building in Salekhard.

adjourned at 5:10 p.m.

(The new Executive Committee - from left to right: Hugues Lantuit, Ma Wei, Hanne Christiansen (Vice-President), Antoni Lew-

kowicz (President), Vladimir Romanovsky (Vice-President), Dmitry Sergeev, Inga May (Executive Director))

{/moshide}

 

 

 

{moshide hidden [Reports on the 18th and 19th Council Meetings and Executive Committee Summary, Fairbanks, June-July 2008]|[Reports on the 18th and 19th Council Meetings and Executive Committee Summary, Fairbanks, June-July 2008]}

Report of the Eighteenth IPA Council, June 28, 2008

The meeting convened at 9:45 a.m. and adjourned at 5:10 p.m.

The following attended both meetings except as noted by asterisks: (Eighteenth* and Nineteenth** Council Meetings)

EXECUTIVE COMMITTEE MEMBERS
Jerry Brown (P), Charles Harris (VP), Georgy Perlshtein (VP), Don Hayley, Hans-W. Hubberten, Ma Wei.
Secretariat: Hanne H. Christiansen, Herman Farbrot

COUNCIL MEMBERS
Argentina: Dario Trombotto, Austria: Andreas Kellerer-Pirklbauer, Belgium: Irénée Heyse, Canada: Brian Moorman, Margo Burgess, China: Huijun Jin, Denmark: Niels Foged, Finland: Jan Hjort, France: Francois Costard*, Germany: Lorenz King, Italy: Mauro Guglielmin*, Japan: Kazuyuki Saito*, Koichiro Harada**, Kazakhstan: Sergei Marchenko, Mongolia: Natsagdorj Sharkuu, Netherlands: Jef Vandenberghe
New Zealand: Megan Balks*, Iain Campbell**, Norway: Kaare Flaate, Ole Humlum, Poland: Wojciech Dobinski, Portugal: Gonçalo Teles Vieira**, Romania: Petru Urdea**, Russia: Dmitriy S. Drozdov*, David Gilichinsky**, Spain: Miguel Ramos*, Sweden: Jonas Åkerman, Switzerland: Daniel Vonder Mühll , United Kingdom: Julian Murton, USA: Larry Hinzman*, Tom Krzewinski (replacing Hinzman), Frederick Nelson,, Not represented: Iceland

CO-CHAIRS AND MEMBERS OF COMMITTEES, WORKING GROUPS, TASK FORCES AND OBSERVERS
Austria: Michael Avian*, Canada: Nancy Doubleday*, Claude Duguay, Antoni Lewkowicz*, Sharon Smith, Baolin Wang**, Finland: Seppo Saarelainen*, Germany: Hugues Lantuit, Paul Overduin, Hanno Meyer**, Dirk Wagner**, The Netherlands: Eduard Koster*, Norway: Gisle Haaland, Andreas Kääb, Portugal: Goncalo Vieira* (Associate Member), Romania: Petru Urdea* (Individual Member), Russia: Galina Mazhitova, Anna Kurchatova*, Dmitry Sergeev*, Sweden: Peter Kuhry**, Switzerland: Reynald Delaloye**, USA: Ted Vinson, Jim Bockheim*, Vladimir Romanovsky*, Jerry Brown**, Roger Barry**, Guido Grosse**, Mark Parsons**, Ronald Sletten**

1. WELCOME
President Jerry Brown officially opened the meeting. Larry Hinzman, Director, IARC on behalf of the U.S. NICOP organizers, welcomed the Council members and members of the Executive Committee.

2. INTRODUCTIONS OF MEMBERS PRESENT AND PROXIES
The official roll call indicated that 23 Members were present. Brown reminded Council that Adhering Bodies can have a second person at the Council table, but Members only have one vote.

3. REVIEW AND ACCEPTANCE OF MINUTES OF POTSDAM COUNCIL MEETINGS
The minutes of the Sixteenth and Seventeenth Council meetings in Potsdam, Germany, June 12 and 15, 2005, respectively, were reviewed. The minutes were unanimously approved (moved by Moorman and seconded by Hinzman).

4. ACCEPTANCE OF NEW ADHERING BODIES AND ASSOCIATE MEMBERS
A formal letter of request for membership in IPA was received from Professor Diogo change name to the one on letter, Director, Centre of Geographical Studies, University of Lisbon, June 23, 2008. Goncalo Vieira provided background for Portugal’s request (see letter). Portugal has been an associate member since 2005. Portugal’s request for full membership was accepted unanimously (moved by King and seconded by Vandenberghe). Vieira to be the Council representative and annual contribution was set at 250 USD.
Petru Urdea, University of Timisoara, provided background for Romania’s request for full membership in the IPA. Urdea has been an individual member since 2005. The main research activities relates to periglacial geomorphology, in particular rock glaciers.(see list of participating organizations). Brown acknowledged Urdea’s past contributions to Frozen Ground. Romania’s request for full membership was accepted unanimously (moved by Guglielmin and seconded by Vonder Mühll). Urdea to be the Council representative and annual contribution was set at 250 USD.

5. BUSINESS RAISED BY THE PRESIDENT
Brown acknowledged the outstanding efforts by the U.S. organizers in preparation for the Ninth International Conference on Permafrost (NICOP).. A DVD containing the proceedings of all nine International Conferences on Permafrost has been compiled and will be distributed to the NICOP participants. In connection with the conference Hugh French and Fritz Nelson have edited a recently discovered unpublished manuscript by Simon Muller based on his pioneering work in the 1940s that utilized earlier Russian knowledge. The book is published by the American Society of Civil Engineers.
Brown informed Council of plans for the 25th anniversary of the formation of the IPA and the Fourth International Conferences on Permafrost, both having taken place in Fairbanks in 1983. As part of the celebration, there will be a lunch for FICOP participants, past and present IPA Council members and working party chairs, and sponsors. The past 10 years has been a productive period for the IPA. Brown acknowledged Hanne H. Christiansen’s efforts of running the IPA Secretariat during this period, beginning in Denmark and continuing in Norway. Starting in 2005 Angelique Prick held a 50 % position at the Secretariat through a grant from the Norwegian Research Council, with Herman Farbrot taking over in September 2007. Brown acknowledged many IPA efforts within the period of the International Polar Year (IPY), and others activities by the Working Groups and by Permafrost Young Researchers Network (PYRN). Ole Humlum was further acknowledged for developing the IPA website. Finally Brown encouraged the Council members to input to the preparation of Council resolutions for these 2008 meetings.

6. BUSINESS RAISED BY THE ADHERING BODIES AND ASSOCIATE MEMBERS
Brown invited short reports from Council participants to learn more about recent activities and developments in the Adhering Bodies and Associate Members (see Frozen Ground #31 for more details). This was followed by a brief report by others.
Hugues Lantuit informed Council about the recent developments of PYRN. The network consists of more than 500 active young permafrost researchers from 43 countries. The PYRN web site (www.pyrn.ways.org) contains membership, blogs, job postings, information about upcoming events. The PYRN bibliography, also available on the web site, now contains over 500 title of theses and dissertations from permafrost scientists and engineers. The web site had 14,000 hits since September 2007. Recent PYRN activities include a workshop in St. Petersburg November 29 – December 2, 2007, focused on PYRN TSP drilling (organized by Margareta Johansson) and an a proposed upcoming special issue of Permafrost and Periglacial Processes devoted to PYRN contributions. There is a need for a new leader of PYRN in the near future as Lantuit starts working on the IPA Secretariat.
Lantuit raised the concern as to how to strengthen the connection of IPA and PYRN, possibly by accepting PYRN as an Adhering Body with a vote. Brown suggested recognizing the IPA commitment to PYRN in the Council resolutions. Vonder Mühll noted that there is a danger that PYRN could be lost and that acknowledging their important contribution by accepting PYRN as an official IPA entity is a good idea. This view was supported by Vandenberghe and Lewkowicz. Brown indicated that the official status of PYRN within IPA be discussed during the NICOP and that a decision be made at the 19th IPA Council Meeting.

7. ELECTION OF MEMBERS TO THE EXECUTIVE COMMITTEE
Charlie Harris, chair of the Nomination Committee, reviewed the background and nominations process for the election of members to the Executive Committee (EC). Both a letter and email were sent to all Adhering Bodies in May 2007 with a request for nominations of candidates. This was followed up with a reminder email in August 2007. The deadline for nominating candidates was September 30, 2007. The Executive Committee met in December 2007 and approved the following slate of candidates:

Candidate & Nominating Adhering Body
Vladimir Romanovsky (University of Alaska), USA
Hans-W Hubberten (AWI, Potsdam), Norway, UK, China
Antoni Lewkowicz (Ottawa University),  Canada
Hanne H. Christiansen (UNIS), Canada
Wei Ma (CAREERI), China
Dmitriy S. Drozdov (Earth Cryosphere Institute), Russia

Brown noted the need to involve more engineering . The new voting arrangement requires that the newly elected EC select the new President and the two Vice Presidents before the next Council meeting (July 3). Since the number of nominees corresponds with the number of positions in the Executive Committee, the Council was asked to vote collectively on the entire slate of candidates. The motion to accept the slate and vote on it as one ballot was made by Moorman and seconded by Vonder Mühll. The vote was unanimous.

8. BUSINESS FROM OTHER SOURCES
A. INTERNATIONAL ASSOCIATION OF ENGINEERING GEOLOGISTS
Kaare Flaate informed the Council on collaboration between IPA and the International Association for Engineering Geology and the Environment (IAEG). At the IAEG Council Meeting in Vail on June 3, 2007 it was decided that IAEG would initiate its Commission C 21: Engineering geology of permafrost regions (see background information). Members of C21 are essentially those active in IPA. Dmitry Sergeev is the technical lead person. As with other international organizations IPA could assign liaison activities to one of its working groups. The main interest is on methods for site and route selection, Drozdov noted that IAEG has a different scale of investigations and mapping than the IPA. Jin noted there are interesting topics for potential collaboration in Arctic and Subarctic areas. Brown concluded that the collaboration should encourage involvement of those countries involved in major projects in permafrost regions. The working groups should discuss and report back to Council.

B.    INTERNATIONAL ASSOCIATION OF CRYOSPHERIC SCIENCES
Claude Duguay represented the newly organized International Association of Cryospheric Sciences (IACS) of the IUGG. IACS had its first official meeting April 1, 2008 in Vienna. There are five divisions:
Snow and Avalanches
Glaciers and Ice-sheets
Marine and Freshwater Ice
Cryosphere, Atmosphere and Climate
Planetary and other Ices of the Solar System
Currently IPA and IACS co-chair the GAPHAZ Working Group. The next meeting will be held in Montreal in July 2009. Brown noted that the new EC should follow up on future arrangements with IACS. Lewkowicz raised the question of the role of permafrost within IACS. Vonder Mühll agreed that this may be a concern and that IPA Adhering Members maintain contact with respective IACS national level counterparts.

C. INTERNATIONAL SYMPOSIUM ON COLD REGION DEVELOPMENT
Seppo Saarelainen informed Council briefly about the 8th International Symposium on Cold Region Development (ISCORD) that took place in Tampere, Finland, September 2007. The symposium was attended by 183 participants from 14 countries, with 113 papers from 12 countries in 23 sessions. The next ISCORD will be held in Yakutsk, Russia, in the summer of 2010.

D .SCIENTIFIC COMMITTEE ON ANTARCTIC RESEARCH
See ANTPAS Working Group report and web site for updated information (http://erth.waikato.ac.nz/antpas/)

E. INTERNATIONAL UNION OF SOIL SCIENCES
Galina Mazhitova provided information on the joint IPA-IUSS Cryosol Working Group Cryosol. One objective with IUSS is to produce an international soil classification. The next Soil Congress is in Brisbane in August 2010.

F. IGU COMMISSION ON COLD REGIONS ENVIRONMENTS
Vandenberghe and Doubleday provided the status on IPA- International Geographical Union (IGU) Commission on “Cold Region Environments” (CRE). It was formed in 2004 in Glasgow and the project runs to 2011. The aim is to assess an integrated understanding of cold region geo-ecosystems, including land use and climate change issues. A second is to combine process and geo-archive information in polar environments as well as in former periglacial environments. CRE welcomes representatives from additional countries. Members of the CRE will meet in Tunis, August 2008 at the 32st International Geographical Congress.

9. FINANCIAL STATEMENT FOR THE PRECEDING PERIOD AND THE DRAFT BUDGET FOR THE ENSUING PERIOD
Christiansen summarized the IPA financial situation.  Since 2005 funds were reserved for NICOP support. The main cost for IPA is the increasing expenses related to production and distribution of Frozen Ground. In general, member dues on the other hand have not increased   The question is: can Frozen Ground  be produced at a lower cost or only provide a web-version, more advertising and increase in member’s annual fee are other options. For 2008 funds are for production and distribution of the next issue of Frozen Ground, to complete payment of the NICOP support for stipends (15,000 USD) and other related NICOP expenses.
Guglielmin informed that Italy requests a reduction to 500 USD and Saito that Japan requested a reduction to 250 USD. Murton indicated that UK can increase its contribution to 500 USD. In addition, the new Adhering Bodies (Portugal and Romania) will contribute 250 USD each. Balks suggested modifying the proposed budget so that reserves are available. Heyse noted the considerable and variable costs associated with the bank transactions. The motion to accept the 2008-2009 budget, the requested changes in member dues and the projected IPA balance were made by Balks and seconded by Murton. The vote was unanimous.

10. RECENT AND FUTURE INTERNATIONAL CONFERENCE AND REGIONAL CONFERENCES
A. REPORT OF IAC ICOP
Lewkowicz reported on the International Advisory Committee (IAC) related to NICOP. IAC provided suggestions such as extra sessions, but generally there was limited formal input from the committee since the NICOP Planning Groups have done such a comprehensive effort. IAC will produce a NICOP report. Lewkowicz requested feedback from Members on the Conference.

B. STATUS REPORT ON NICOP
Hinzman provided an update on NICOP. Approximately 600 participants including about 80 stipends are registered. The conference proceedings (50 USD for both volumes at the conference; approximately 100 USD later plus shipping) contain 358 papers, whereas the extended abstracts include 187 contributions. The program includes 40 sessions, five plenary sessions, one public lecture (A. Kääb), three short courses, three workshops, a special workshop to honour Link Washburn, three local field trips and six extended field trips (Dalton Highway, Trans-Alaska Pipeline, Pogo Mine (one day), Arctic Coastal Plain, Northwest Alaska, Central Alaska and Colorado Rocky Mountains). In addition there are social events every night. A special issue of Permafrost and Periglacial Processes consisting of series of review papers which summarise recent advances are available to NICOP delegates.

C. 31ST INTERNATIONAL GEOLOGICAL CONGRESS
Brown reported on the 31st International Geological Congress that will be held in Oslo, Norway, August 2008, and the three-session, symposium that was organized as an IPA contribution to International Year of Planet Earth (AAA-08 Permafrost on a Warming Planet), It is co-chaired by J. Brown and O. Humlum and has broad participation from IPA representatives.

E. INVITATION FOR 2012 TENTH ICOP
Drozdov formally presented the invitation for the 10th International Conference on Permafrost on behalf of the Tyumen State Oil & Gas University (TSO&GU), Tyumen, in summer 2012. TSO&GU has been an organizer of the annual conferences of the Russian permafrost community in the past. It is the youngest university in Russia and very active. Further, Tyumen is a modern and dynamically developing city, where all necessary conditions for the Conference exist. Several interesting extended excursions are planned, e.g. to the gas fields of the Yamal-Nenetsk region, Western and Central Yakutiya. The invitation is on behalf of the Russian Academy of Science, Siberian Branch, and Academician V. P. Melnikov. A. Kurchatova, is chair of the TSO&GU Department of Geology and Petrography.
Brown indicated that extended excursions to Central and Eastern Siberian would be important. Jin raised concerns about receiving visas for Chinese participants in advance. The Proceedings for the Conference will require international review, and the International Advisory Committee can help organize the review and advise on some aspects of Conference.

F. REGIONAL CONFERENCES IN 2010
Christiansen reported on planning for the Third European Conference on Permafrost, EUCOP III, in Svalbard in June 2010. It was requested that this be the designated IPA Regional Conference. It would follow immediately after the ‘Early Science’ International IPY Conference, to be held in Oslo in June 13-17, 2010. EUCOP III is planned to focus on the Arctic and the IPY. In connection with the Conference, the IPA Council meetings would take place in Svalbard or in Oslo (to be decided later).
Moorman reported that the next Canadian National Permafrost Conference, as part of the Canadian Geotechnical Society annual meeting, is being planned for late 2010. This conference will focus on permafrost engineering, but will be open for all permafrost-related contributions. The Conference will probably be held in Calgary in September 2010 and aims for ~500 participants. Dedicated journals will be published in connection with the Conference.

G. 14TH INTERNATIONAL SPECIALTY CONFERENCE ON COLD REGIONS ENGINEERING
Krzewinski reported that the American Society of Civil Engineers (ASCE) 14th International Specialty Conference on Cold Regions Engineering which will be held in Duluth, Minnesota, September 2009.

11. DISCUSSION: FUTURE SECRETARIAT
Christiansen reviewed the role of the Secretariat. It is responsible for the conduct of current business of the Association, for the preparation and distribution of the Agenda of the Council meetings and for the preparation and maintenance of minutes. Further, the Secretariat is responsible for running the IPA finances. The position and location shall be reviewed on a four-year basis. For the last four years the IPA Secretariat has been situated in Norway through a grant from the Norwegian Research Council. The grant ends this year.
Hubberten reported on discussions with the Director of the Alfred Wegener Institute for Polar and Marine Research (AWI). They have agreed on hosting the future IPA Secretariat in AWI Potsdam and to staff it with a postdoctoral position (Hugues Lantuit) working part-time as the IPA Secretariat. Brown welcomed this initiative. The motion to accept the future IPA Secretariat at AWI Potsdam was made by Kellerer-Pirklbauer and seconded by Foged. The vote was unanimous.

12. ITEMS SUBMITTED AFTER PREPARATION OF AGENDA, SUBJECT TO AGREEMENT OF PRESIDING EXECUTIVE COMMITTEE MEMBER
A. ORGANIZATION OF COUNCIL RESOLUTIONS FOR PRESENTATION AT CLOSING CEREMONIES
Brown requested that Council Members make suggestions for Council resolutions to be presented at the NICOP closing ceremony. These will be further discussed at the 19th IPA Council Meeting.

B. REVIEW OF CONTENT AND PRESENTATION OF INFORMATION IN FROZEN GROUND
Brown noted that the suggested review of the content of Frozen Ground should be considered by the new Executive Committee.

C. CLOSING REMARKS
Brown reminded Council that there will be four awards for best science and engineering papers and posters. The paper awards will be presented in the name of Péwé and Melinkov, former IPA presidents. The poster awards are the annual PYRN awards. The review committee is chaired by Jennifer Harden, representing the U.S. Permafrost Association.
Brown thanked members of the Executive Committee for their assistance over the past five years. He wished the new Executive Committee future successes.

13. ADJOURNMENT
Brown postponed further agenda discussions until the Nineteenth Council meeting. Moorman made the motion to adjourn and Åkerman seconded; approved unanimously.

Report of the Nineteenth IPA Council Meeting, July 3, 2008

The meeting convened at 12:15 a.m. and adjourned at 2:05 p.m.

EXECUTIVE COMMITTEE MEMBERS
Hans-Wolfgang Hubberten (P), Antoni Lewkowicz (VP), Hanne H. Christiansen (VP), Dmitriy S. Drozdov, Ma Wei, Vladimir Romanovsky.
Secretariat: Herman Farbrot

1. OPENING REMARKS BY NEW PRESIDENT
The new IPA President Hubberten (AWI, Potsdam), introduced the new Executive Committee (EC). Hanne Christiansen (UNIS) and Antoni Lewkowicz (Ottawa University) are the Vice Presidents, and Dmitriy Drozdov (SB RAS), Ma Wei (CAREERI, Lanzhou) and Vladimir Romanovsky (University of Alaska) are members. Hubberten thanked members of the previous EC, and in particular Jerry Brown, for their contributions. Further, the IPA Secretariat was acknowledged.

2. APPROVAL OF 2008-2012 WORKING PARTIES AND CO-CHAIRS
The Working Groups (WGs) future plans were discussed. Reports and recommendations were presented by the co-chairs or their representatives. Council members moved for acceptance of each report after brief discussion. The results of the Council approvals and a list of liaison organizations and acronyms are available in Frozen Ground #32. The following is the record of the discussions and voting:
A. WORKING GROUPS
•    WG 1: Antarctic Permafrost and Periglacial Environments
Bockheim reported on the future plans of WG 1. Near-term plans included the ANTPAS workshop at the NICOP (J. Bockheim); an informal ANTPAS workshop at the July 2008 SCAR Open Science Conference in St. Petersburg, Russia (J. Lopez-Martinez); preparation of electronic versions of soil and permafrost maps and databases of the Transantarctic Mountains and Antarctic Peninsula region; and development of a Cryosol session with an Antarctic focus for the International Union of Soil Sciences meeting in Brisbane, Australia in 2010. The motion to accept WG1 for four more years was made by Moorman and seconded by Åkerman. Unanimously approved.
•    WG 2: Coastal and Offshore Permafrost
Overduin reported on the future plans of WG 2. This WG has been working for two, five-year periods, so the group needs to redefine its scope and name. The new name is “Coastal and Offshore Permafrost Dynamics (COPD)” and the group will have a greater focus on subsea permafrost and modelling of coastal erosion due to its increasing relevance as a result of reduced sea ice extent. The WG will continue coastal monitoring and observatories. Further, the WG plans to coordinate with the Remote Sensing Task Force. The motion to accept WG2 for four more years was made by Åkerman and seconded by Moorman. Unanimously approved.
•    WG 3: Cryosol
Mazhitova reported on the future plans of WG 3. The Fifth International Conference on Cryopedology is scheduled for September 14-20, 2009, Ulan-Ude, Buryatia, Russia.
The motion to accept the WG for four more years was made by Moorman and seconded by Jin. Unanimously approved.
•    WG 4: Glacier and Permafrost Hazards in the High Mountains
Kääb reported on the future plans of WG 4. Since Kääb (Chair) and Etzelmüller (IPA co-chair) are now situated at the same Department (University of Oslo), Etzelmüller will be replaced by C. Hauck (Switzerland). Hauck’s speciality is applied geophysics in periglacial environments, and the WG will in the future have a stronger focus on application of geophysics to permafrost hazards. IACS co-chair J. Reynolds will be replaced by C. Huggel. Kääb will be responsible for data within the WG. Kääb emphasized that the WG will not do any hazard assessments, but rather make general recommendations. There is a need to include researchers from other countries (e.g. Russia and China). The motion to accept WG 4 for four more years was made by Kellerer-Pirklbauer and seconded by King. Unanimously approved.
•    WG 5: Isotopes and Geochemistry of Permafrost
Sletten reported on the future plans of WG 5. The group will be reorganized, but will continue with the same co-chairs. Sletten asked for a two-year extension to finish the work of the group with a special volume, possibly in Permafrost and Periglacial Processes. The motion to accept WG 5 for two more years was made by Trombotto and seconded by Humlum. Unanimously approved.
•    WG 6: Mapping and Modelling of Mountain Permafrost
This WG will continue as a sub-group under WG 8. Unanimously approved.
•    WG 7: Periglacial Landforms, Processes, and Climate
Murton reported on the future plans on WG 7. Future plans include annual meetings, production of a homepage and a workbook. The WG plans for a session at Third EUCOP in Svalbard 2010. Hubberten noted that there are three co-chairs of the WG, and that this breaks with the WG guidelines. Humlum replied that this would be changed within WG at a later stage. The motion to accept WG 7 for four more years was made by Moorman and seconded by Kellerer-Pirklbauer. Unanimously approved.
•    WG 8: Permafrost and Climate
Nelson reported on the future plans of WG 8. The WG will continue with the same goals. In addition there will be started modelling and mapping subgroups based on the former WG 6 Mapping and Modelling of Mountain Permafrost. The motion to accept WG 8 for four more years was made by Jin and seconded by King. Unanimously approved.
Modelling  Subgroup
Chair: Stephan Gruber (Switzerland)
Mapping Subgroup
Chair: Nikolia Shiklomanov (U.S.A.) 
•    WG 9: Permafrost Astrobiology
Gilichinsky reported on the future plans of WG 9. The WG will maintain its activity of developing cooperation between earth and biological sciences related to spatial and temporal limits of the deep, cold biosphere on and beyond the Earth, and focus on geomorphological and geological interpretation of space images. The motion to accept WG 9 for four more years was made by Moorman and seconded by Murton. Unanimously approved.
•    WG 10: Permafrost Engineering
Vinson reported on the future plans of WG 10. This WG will keep up its present activities and exchange information of permafrost engineering. Further, New methodologies will be applied and PYRN engineers will be more involved. New co-chairs of the WG will be Richard Fortier and Fujun Niu, whereas Lukas Arenson will serve as a PYRN co-chair. WG or Subgroup will represent IPA with the IAEG. The motion to accept WG 10 for four more years was made by Jin and seconded by Foged. Unanimously approved.
B. NEW TASK FORCES
•    Murton reported on a proposed new Task Force for two years with the name “Glacier and Permafrost Interaction”. The Task Force will be chaired by Murton and have a meeting at AGU 2009. The results of such a Task Force may be a special volume, possibly in Permafrost and Periglacial Processes. The motion to accept this Task Force for a two-year period was made by Urdea and seconded by Trombotto. Unanimously approved.
Chair: Julian Murton (UK)
•    Grosse reported on a proposed Task Force on remote sensing focusing on lowland conditions. An initial goal for the Task Force is a review paper of applicable techniques. Grosse encouraged involvement from interested parties as the group needs more people. Although a formal vote was not made during the meeting, in subsequent discussions the Executive  Committee approved  the initiation of the TF in light of its potential contributions to the ESA remote sensing initiative. Those interested in the TF will meet at the 2008 AGU Fall Meeting in San Francisco.
Chair: Guido Grosse (USA)


C. STANDING COMMITTEES
See below

3. APPROVAL OF VENUE FOR 2010 AND 2012 CONFERENCES AND NEXT COUNCIL MEETINGS
A. TENTH ICOP IN TYUMEN, RUSSIA, 2012
The motion to accept the invitation for the 10th International Conference on Permafrost in the Tyumen State Oil & Gas University (TSO&GU), Tyumen, Russia in summer 2012 was made by Moorman and seconded by Dobinski. The vote was unanimous.
B. THIRD EUROPEAN CONFERENCE ON PERMAFROST (EUCOP) IN SVALBARD, JUNE 2010, AS THE REGIONAL CONFERENCE
Lewkowicz noted that it is only possible to choose one regional conference and asked if there were any competing conferences to the Third EUCOP in Svalbard June 2010. Moorman replied that the Third EUCOP should be the regional conference, but hoped for IPA endorsement of the Canadian National Permafrost Conference, also in 2010. Christiansen noted that the next IPA Council Meeting could be held in Oslo following the IPY ‘Early Science’ Conference (June 8-12) or in Svalbard during EUCOP. This matter will be decided at a later stage. Kellerer-Pirklbauer raised the motion to accept the Third EUCOP in Svalbard as the IPA regional conference and Foged seconded the motion. The vote was unanimous.
C. CANADIAN NATIONAL PERMAFROST CONFERENCE 2010
Moorman noted that the Canadian National Permafrost Conference, as part of the Canadian Geotechnical Society annual meeting probably will be held in Calgary in September 2010. This conference will focus on permafrost engineering, but will be open for all permafrost-related contributions. Hubberten stated that this conference would be endorsed by the IPA.

4. PLANS FOR COMPLETION OF THE IPY-IPA ACTIVITIES
A. INFORMATION FROM THE STANDING COMMITTEE ON DATA, INFORMATION AND COMMUNICATION
Sharon Smith, co-chair of the Standing Committee on Data, Information and Communication (SCDIC) informed about the ongoing work of building the IPA-IPY Data Legacy. The main focus of SCDIC is to prepare an IPY snapshot. A natural milestone is the IPY ‘Early Science’ Conference in June 2010. To secure the dataflow, SCDIC will organize a group of data champions from within each country who can organize the submission of data from their individual national IPY projects. Smith encouraged all current parties to undertake their part in this challenge. Roger G. Barry, former co-chair of SCDIC, was thanked for his past contributions.
B. PUBLICATION OF IPY-IPA RESEARCH RESULTS
Lewkowicz informed about the possibility for a special issue of Permafrost and Periglacial Processes concerning IPY-IPA outcome. Such an issue could include ‘first results’ from different countries as well as a summary report, and papers would be submitted by fall 2009. In addition there is a possibility of presenting the IPY-IPA results in the Springer series ‘Pole to Pole’. Christiansen noted that this book series has a wide and flexible time line. Vonder Mühll indicated that it would be nice to have both and that the book series could include longer time series and wider analysis than the earlier PPP special issue.
5. INTERNATIONAL ADVISORY COMMITTEE
Hubberten suggested the following members of the International Advisory Committee for the Tenth ICOP in Tyumen, Russia in 2012:

Marcia Phillips (chair)
Huijun Jin
Jerry Brown
Don Hayley
PYRN Member (Isabelle Gärtner-Roer subsequently appointed)

It was agreed that the EC would select the PYRN member from the candidates that Lantuit will provide. Lewkowicz noted that there had been limited work for the International Advisory Committee concerning NICOP due to effective work of the local organizers. Involvement of the IAC in the planning for TICOP cannot wait until the next Council meeting in two years. The motion for the new membership was moved by Vonder Mühll and seconded by Humlum to approve the suggested slate of candidates. Unanimously approved.

6. INFORMATION CONCERNING FROZEN GROUND
Hubberten proposed that Frozen Ground will be produced as usual this year. Christiansen noted that the reports should be submitted by September 15, 2008, and requested all National contacts to meet this deadline to ease the job of the new IPA Secretariat.

7. APPROVAL OF RESOLUTIONS (2008-2010 AND BEYOND)
Lewkowicz read the suggested IPA resolutions. There was some discussion concerning name of organizations and their abbreviations, but the resolutions listed on in Frozen Ground #32 were agreed to for formal Council approval. The motion to accept Resolution 1 was made by Vonder Mühll and seconded by Åkerman, whereas the motion to accept Resolution 2 was made by Gilichinsky and seconded by Urdea. Both votes were unanimous.

8. REPORT FOR CLOSING CONFERENCE CEREMONY
Hubberten reviewed the schedule for the NICOP closing ceremony. Lewkovicz reviewed  the Necrology list which is presented in Frozen Ground #32

9. OTHER INFORMATION
Gilichinsky informed about the conference focusing on periglacial geomorphology to be held in September 2009. Jin informed about the forthcoming conference “50 Years of Geocryology in China”. Wang informed about the Engineering Conference in Yellowknife in 2010. Vonder Mühll informed the Council that he plans to step down as the Swiss Council Member, probably to be replaced by Reynald Delaloye.
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Sixteenth Council Meeting, June 12, 2005.

 

The meeting convened at 2:00 p.m. and adjourned at 5:00 p.m.

The following attended both Council meetings except as noted by asterisks (present at Sixteenth* or Seventeenth** meetings):

Executive Committee:

Jerry Brown (P), Charles Harris (VP), Georgy Perlshtein (VP), Don Hayley, Hans-W. Hubberten. EC member not present: Zhu Yuanlin

Secretariat: Hanne H. Christiansen, Angélique Prick

COUNCIL MEMBER REPRESENTATIVES:

Argentina : Dario Trombotto** Austria : Andreas Kellerer-Pirklbauer Belgium : Irénée Heyse Canada : Brian Moorman, Margo Burgess China : Huijun Jin** Denmark: Niels Foged, Ole Humlum** Finland: Matti Seppälä* France: Brigitte Van Vliet-Lanoë** Germany : Lorenz King, Eva-Maria Pfeiffer* Italy: Francesco Dramis*, Mauro Guglielmin* Japan: Norikazu Matsuoka*, Mamoru Ishikawa*, Koichiro Harada** Netherlands: Jef Vandenberghe New Zealand: Megan Balks*, Ian Campbell Norway: Kaare Flaate*, Ole Humlum Poland: Kazimierz Pekala Portugal (Associate Member): Gonçalo Teles Vieira Russia: Vladimir P. Melnikov South Africa (Associate Member): Jan Boelhouwers Spain: Miguel Ramos*, Enrique Serrano** Sweden: Margareta Johansson** Switzerland: Daniel Vonder Mühll United Kingdom : Michael C.R. Davies, Julian Murton** USA : Frederick Nelson, Vladimir Romanovsky** Adhering Bodies not represented: Iceland , Kazakhstan , Mongolia

OTHERS:

Canada : Antoni Lewkowicz, Sharon Smith Germany: Martin Gude** Italy: Nicoletta Cannone* Korea: Uk Han** Poland: Wojciech Dobinski* Switzerland : Andreas Kääb**, Stephan Gruber**

The main purpose of the two Council meetings was to consider changes in the Constitution in response to the mandate of the last Council meeting in Zurich . The minutes of the Fourteenth and Fifteenth Council meetings were unanimously approved (motion moved by D. Vonder Mühll and seconded by A. Kellerer-Pirklbauer).

Brown reported that the IPA Secretariat, located at the University Centre in Svalbard (UNIS) received financial support from the Research Council of Norway for the period 2005-08 in order to administer the Secretariat and cover the costs of a half-time administrative position.

Hanne Christiansen informed members on the status of IPA finances. Annual contributions remain the main source of income and it was suggested that some Members might voluntarily increase their number of units. The budget was approved by the Council (motion moved by M. Davies and seconded by M. Seppälä). The IUGS had recently approved a grant to the IPA in support of IPY activities that will mostly cover travel costs. Christiansen briefly reviewed the 2004 IUGS Annual Report. The question of supporting partially the IPA finances through a fee from the International Permafrost Conferences (ICOP) was raised.

New Zealand ’s formal request for membership submitted by Dean Peterson, Antarctica New Zealand, was unanimously approved (motion moved by B. Moorman and seconded by J. Boelhouwers). Brown indicated that New Zealand voluntarily paid a one-unit membership fee in 2004. This level of membership fee for New Zealand was unanimously approved (motion moved by F. Nelson and seconded by M. Seppälä).

Constitutional changes were proposed by the United Kingdom and circulated to Council Members on March 8, 2005 . Council members discussed the main suggested changes, which are: (1) the establishment of Regional Groups (RG) for the purpose of improved coordination among IPA members; (2) the establishment of a category of Associate Members for countries that do not have Adhering Bodies; (3) a suspension of voting privileges for Member in arrears of the annual fee payment by more than two years, and a one-time forgiveness of delinquent payments; (4) a change in the balloting for Conference (ICOP) location when there is more than one invitation by allowing for proportional voting; and (5) an enlargement of the Nominating Committee (currently three) to take into account regional interests, and to include the out-going President either as an advisor or a full member. The proposed changes to the IPA Constitution were approved by the Council (motion moved by M. Davies and seconded by F. Nelson).

A formal request for membership in IPA was received from Gonçalo Teles Vieira, University of Lisbon , Portugal , in April 2005. The membership of Portugal as an Associate Member was approved by the Council (motion moved by J. Boelhouwers and seconded by F. Dramis).

Kaare Flaate, current Chair of International Advisory Committee (IAC) for ICOP, introduced the new nominees for membership in the IAC for the period 2005-2010: Antoni G. Lewkowicz ( Chair , Canada ), David Gilichinsky ( Russia ), Huijun Jin ( China ), Truls Mølmann ( Norway ), and Marcia Phillips ( Switzerland ). The nominations were approved unanimously by the Council (motion moved by K. Flaate and seconded by B. Moorman).

Flaate reported on the new temporary Committee on Frost in Ground that is affiliated to the Norwegian Geotechnical Society and acting as the Norwegian Adhering Body of the IPA. This Committee is producing a new publication Frost i jord / Frost in Ground (Editor: Øystein Myhre).

Brown invited a discussion on the additional changes to the Constitution that were proposed by Germany and endorsed by Canada and the U.S.A. (cf. Seventeenth Council Meeting minutes). A small group of Council and EC members consisting of Burgess, Harris, Hayley, Moorman, Perlshtein agreed to prepare a revised set of changes for discussion at the next Council meeting (with Prick as a member from the Secretariat). Brown invited Council members to reflect on the suggested changes to the IPA constitution and postponed further discussions until the Seventeenth Council meeting.

A meeting to discuss Working Groups activities was held between the two Council meetings, on June 14, attended by IPA President and Vice Presidents, 15 co-chairs of Working Groups and 25 members and observers. The purpose of the meeting was to discuss international activities and common topics for future collaboration.

 

Seventeenth Council Meeting June 15, 2005

 

The meeting convened at 3 p.m. and adjourned at 5 p.m.

Boelhouwers, following email consultation with Ian Meiklejohn, requested formally a change of membership status for Southern Africa from Adhering Body to Associate Member. This Associate Membership under the name of South Africa (not Southern Africa as previously) was approved by the Council (motion moved by King and seconded by Moorman).

Uk Han (member of the Council for Arctic and Antarctic Research in South Korea ) presented a brief report on the increasing involvement of South Korea in permafrost research. Han expressed his wishes for an involvement of Korea in IPA activities, with Korea ultimately becoming an IPA member.

Brown reopened the discussion on pro-rated conference fees as a source of financing for the IPA. After discussion, the Council approved the motion proposed by Davies and seconded by Vonder Mühll, i.e. that: Conferences organizers should allocate a percentage of the registration fees from all those registered as a contribution to the IPA; this fee should follow a regressive rate, from ICOP to smaller conferences; the rate would be decided by negotiation between the organizers and the IPA and would not apply to student registration fees.

Hayley presented the further suggested changes to the IPA constitution that were discussed at the Sixteenth Council meeting and reformulated by the appointed group. The key elements of these constitutional changes are:

1. ICOP will be held on a four years cycle;

2. Changes to the EC membership: EC Members are elected for four years (no restriction on being re-elected); President serves a four-year term from ICOP to ICOP; roughly half of EC Members are replaced every two years; a Senior Vice-President is selected by the EC two years before the end of the President’s term; Senior Vice-President becomes President at the next ICOP; EC will select another Vice-President from their members; EC can appoint (by unanimous consent) a seventh EC member to provide regional or disciplinary balance to the EC, or to ensure there is a member from the country hosting ICOP; appointed EC member’s term is until the next election;

3. Changes to the Nominating Committee (NC): EC selects a NC one year before the ICOP; NC serves for a four-year term to provide continuity for the interim election; NC solicits nominations from the Adhering Bodies of full members; Adhering Bodies can propose up to two candidates; NC screens all nominations for a list of proposed candidates and can add candidates in addition to those proposed by the Adhering Bodies.

Hayley detailed the implementation schedule: the proposed draft changes as revised at the current Council meeting be circulated to Council members; written comments from the Council are expected by October 2005; the EC will meet before end of 2005 to finalize; a mail ballot will then be sent to Council members in early 2006; results of the ballot are expected by April 2006; a new Nominating Committee is set up in June 2006 or 2007; the new structure would be in full effect at ICOP 2008.

Brown reminded the Council of the IPA Long-term Plan (2005-2013) that was sent to Members in March 2005; this plan will have to be modified to reflect the new constitutional changes.

Margareta Johansson announced that a formal Swedish IPA group will be instituted and an interim committee has been established. A website will function as a communication portal with a list of research projects, contact details, bibliography and a photo archive. Brown congratulated weden on this positive development and encouraged all countries to have an IPA national website.

Kääb, co-chair of the IPA WG on Glacier and Permafrost Hazards in High Mountains , is representing the new IUGG Commission on Cryospheric Sciences. Kääb discussed the links between this Commission and the IPA; Brown agreed and indicated there are many contacts between the permafrost community and the snow and ice researchers. Vonder Mühll underlined that some IPA members should attend the August 2006 International joint CliC/IGS/ICSI Symposium on Cryospheric Indicators of Global Climate Change, in Cambridge , U.K.

The IGU (International Geographical Union) and the IPA agreed to renew their 1996 commitment of cooperation. The agreement provides for the IPA to be an affiliate of the IGU. During the International Geographical Congress in Glasgow in August 2004, the IGU renewed its focus on periglacial topics by approving the new Commission on Cold Region Environments (see Frozen Ground 28, pages 48-49).

Peter Kuhry ( University of Stockholm ) had briefed the participants of the Working Groups meeting on the new CAPP (Carbon Pools in Permafrost Regions) project. Brown summarized to the Council members a CAPP position paper ( March 24, 2005 ). There were no objections to CAPP being an IPA project, particularly as part of the IPY.

Brown congratulated the present members of New Zealand , Portugal and South Africa for their new status within the IPA. He thanked Christiansen and Prick for IPA Secretariat support in the Council meetings organisation.

 

Executive Committee Summary

 

The following summaries of the two Executive Committee meetings are included for the record. Additional details are reported in the Council meetings.

June 11, 2005

The Executive Committee (EC) met at the Hotel Mercure, Potsdam . Members present were: Jerry Brown (President), Georgy Perlshstein (Vice President), Don Hayley, Hans-W. Hubberten. Not present: Charles Harris (Vice President), Zhu Yuanlin. The IPA Secretariat was represented by Hanne H. Christiansen and Angélique Prick. The main purpose of the meeting was to discuss agenda items for the Sixteenth and Seventeenth Council meetings, in particular the proposed constitutional changes. The agenda was approved as previously circulated by email. The EC discussed the following topics:

1. Proposed constitutional changes to be voted by Council at the Sixteenth Council meeting; in particular: the organization of regional conferences, the elaboration of Regional Groups.

2. Long-term Plan updates

3. Further constitutional changes and procedures (including mail ballot options)

4. Budget review

5. Membership of the new International Advisory Committee for the International Conference on Permafrost

6. The CAPP project: Carbon Pools in Permafrost Regions

7. Planning for the International Polar Year (IPY)

8. Concluding remarks: It was agreed that it was not necessary to review Working Group progress at the present EC and Council meetings.

June 15, 2005

The Executive Committee (EC) met directly after the Seventeenth Council meeting at the Alfred Wegener Institute. Members present were: Jerry Brown Charles Harris, Georgy Perlshstein, Don Hayley, Hans-W. Hubberten. Zhu Yuanlin was not present, but was represented by Huijun Jin. The IPA Secretariat was represented by Hanne H. Christiansen and Angélique Prick.

1. Possible replacement of an Executive Member: The question of replacing a member of the Executive Committee between Council meetings was reviewed. Lacking a formal constitutional procedure the Executive Committee will consult Council when such circumstances arise.

2. Next EC meetings: AGU San Francisco meeting in December 2005, and possibly during the Asian Conference on Permafrost, August 2006.

{/moshide}

 

Council Resolutions

[IPA Council Resolutions]